Project Assistant до Alinea International Ltd.

Position:                             Project Assistant

Employment Type:         Fulltime

Location:                            Kyiv, Ukraine

Reports to:                        Field Project and Technical Director

Remuneration:                 Fees are subject to negotiation and must not exceed established market rates.

At Alinea International we value equity, diversity and inclusivity in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organisation and achieves smarter, more innovative results.

 Women are strongly encouraged to apply

 About the Project: The Promoting Reform Objectives through Technical Expertise and Capacity Transfer Phase 2 (PROTECT2) is an international technical assistance project, which offers short-term expert (Ukrainian and international) deployment and capacity to strengthening defense sector of Ukraine. The project responds to the needs of Ukraine’s defence institutions and agencies and focuses on building strong analytical approaches in gender equality; women peace and security (WPS); social inclusion; defence governance and planning, capabilities development and resource management in defence. To support the delivery of outlined scope of work, PROTECT2 is looking for the Project Assistant (PA), who will ensure the professional day-to-day project support.

Project Assistant responsibilities:

 Events management and logistics

• Lead the relevant PROTECT2 team members in brainstorming event plans and concepts.
• Handle budget planning, liaison and negotiation with suppliers.
• Control project and corporate branding and social media communication consistently, with the support of corporate communications in Canada.
• Develop and consistently implement event feedback surveys.
• Ensure learnings are recorded and optimized with appropriate team members.
• Provide reliable logistics assistance for the Project team.

 Data compilation and support to project monitoring

• Develop basic databases to accommodate project requirements, conduct data entry under the supervision of the RBM Expert, clean and analyse data and assure appropriate data security considerations.
• As requested, ensure technical support for the PROTECT2 Project monitoring and evaluation activities.
• Provide written interpretation (English and Ukrainian languages) in response to the project core team requests.
• Perform other responsibilities as deemed necessary by direct supervisors
• Support in documenting processes, as well as backing up and archiving data.
• Support PROTECT2 team in developing and using different software application (SharePoint, Worksection, Excel, MS365 applications and others as requested) to ensure efficient implementation of the project. Ensuring timely updates and coherence of the information for project use (including joint calendars, meeting reports, etc.).

 Requirements:

Mandatory:

• Completed Bachelor/ Master Degree in Public Administration, business, economics or similar area.
• A minimum of 2 years’ experience in planning events/programme/project support for companies, organizations, or international donors in a high-energy and dynamic environment.
• Proven experience and rigour in data management and analysis.
• Willingness to think ‘outside the box’, innovate and anticipate needs and requirements of the project.
• Strong professional communications skills
• Team player with exceptional ‘people skills.
• Highly organized and efficient; attention to detail and possessing stamina to work hard and sometimes irregular hours.
• Strong oral and written Ukrainian and English languages.
• Strong knowledge of traditional and new media channels and platforms.
• Good understanding of project/programme cycle management and RBM concepts.
• Practical experience with data software packages (particularly Excel, Power BI and similar).
• Budget management would be an asset.

Interested applicants are asked to submit their cover letter and CV to [email protected] by September 1, 2023. Please include the position title in your subject line and state your approximate salary expectations as a monthly rate.

 Only shortlisted applicants will be contacted; no telephone enquiries, please.

 Alinea is committed to safeguarding children and vulnerable adults. Given the nature of our work, candidates will be subjected to due diligence checks and to enhanced background checks as appropriate.

 For more information about Alinea, please visit our website: Project Assistant | Alinea International