Проектний/а менеджер/ка (Локальний ростер) для менеджерів проектів Міжнародного офісу ЮНОПС в Україні

Background Information – Job-specific

On 24 February 2022, the military of the Russian Federation invaded Ukraine, with strikes across the territory of Ukraine. Since then, Russia’s invasion imposes a severe humanitarian and socio-economic toll, global energy and food crisis, large-scale destruction of the country’s infrastructure, and disruptions in the provision of critical services and degradation of social fabrics and communities’ ties, triggering one of the world’s most significant forced displacements.

Severe attacks on energy and critical infrastructure facilities leave millions of people without electricity, water or heating supply, struggling to access water, food, health services, materials to repair homes, among others. The continued attacks cause substantial damage to the country’s economy and agricultural production, and also affect the poorest countries worldwide.

UNOPS support to partners spans the humanitarian-development nexus from emergency response to building back better, across the housing, health, education, transport, energy and mine action sectors, through infrastructure, procurement and technical assistance / project management interventions, with the ultimate aim of supporting the country on its EU accession and in its achievement of the Sustainable Development Goals.

*Note: UAMCO is creating a national pool of candidates for Project Manager positions. These roles will be available across multiple duty stations, including Kyiv, Kharkiv, Mykolaiv, Chernihiv, Odessa, and Vinnytsia.

Functional Responsibilities

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. The Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.

The Project Manager has the authority to assign, as per the Project Plan, work packages to Team Managers and approve deliverables produced by them.

Project Information:

The UNOPS Ukraine Multi-Country Office aims to build a portfolio of project and programs in Ukraine, Moldova and potentially in Poland that, put together, support the strategic objective of recovery and, going forward, the reconstruction of Ukraine, more specifically in the UNOPS mandate areas of of procurement, infrastructure, and project management, as well as advisory services in these. The substantive focus of these areas lies on energy and green energy transition, transportation, housing and shelter, health and education with access to basic services.

For the portfolio to be planned and managed coherently, Project Managers will be assigned to and responsible for a specific project (or group of projects, depending on their complexity) against the generic functions and key results defined below.

Summary of functions:

1. Project Delivery and Performance
2. Procedures
3. Monitoring and reporting
4. Stakeholder engagement
5. Quality assurance
6. Knowledge management and innovation
7. Personnel management

Project Delivery and Performance:

• Develop, complete and update implementation plan(s)
• Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
• Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
• Ensure that the quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
• Liaise with any external suppliers or account managers
• Authorize and accept work packages
• Monitor project progress ensuring that work packages are being executed properly
• Control project and work packages changes following the approval process set, including submission of exception report
• Review quality and accept goods, services or works delivered by suppliers.
• Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
• Identify and report to the supervisor potential business opportunities for UNOPS

Procedures:

• Comply with all organizational policy and specifically the Project Management Manual
• Prepare/adapt all relevant plans for approval by the Project Board.
• Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
• Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
• Ensure maintenance of the project files and lessons learned are recorded
• Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
• Understand the unique structures of the UN and budget appropriately for personnel
• Manage expenditures against the budget (based on accurate financial reports)
• Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
• For project closure purposes, provide a formal handover of the project to the closure manager
• Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

Monitoring and reporting

• Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
• Develop various internal reports required, such as Quarter Reports, Highlight reports,..etc.
• Regularly review project status, evaluate performance criteria (scope, cost, schedule and quality); and alert the Project Executive of any deviation.
• Maintain and upload project documentation as required by the organization’s standard procedures.
• Provide routine oversight and analysis of delivery data within the dashboard system.
• Ensure all project team members track and regularly update milestones and targets for the duration of the projects’ life span

Stakeholder engagement

• Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
• Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
• Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
• Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

Quality assurance

• Work with internal stakeholders to ensure projects comply with audit requirements
• Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems
• Coordinate quality reviews of project documents and deliverables
• Provide quality control for management outputs (project documents, reports, etc.)

Knowledge management and innovation

• Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
• Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
• Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
• Capture and log in lessons learned throughout the project life span.
• Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Personnel Management

• Lead and motivate the project management team
• Ensure that behavioral expectations of team members are established
• Ensure that performance reviews are conducted fairly, accurately and timely
• Select, recruit and train team as required and take into account gender parity and diversity objectives.
• Ensure safety and security for all project personnel and comply with UNDSS standards
• Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Impact of Results
Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services

Education/Experience/Language requirements

Education:

• A Master’s Degree in a relevant field (e.g. Business Administration, Management, International Relations, Economics, Law, Humanitarian Studies, etc.) is required, OR
• A Bachelors’ degree in combination with two additional years of relevant experience may substitute for the Master’s degree

Experience:

• With a master’s degree a minimum of five years or with bachelor’s degree a minimum of seven years of relevant and progressive professional experience, specifically in the field of project management or project operational support is required.
• Experience with project development or monitoring and reporting is required.
• International experience in development or humanitarian support working with an international organization is desirable.
• Experience with the UN rules and procedures in Procurement, Finance, HR Management, and administrative rules and regulations would be an advantage.

Certification: A results-based project management certificate is desirable.

Language:

• Fluency in English (read, write and speak) is required
• Fluency in Ukrainian (read, write and speak) is required

Contract type, level and duration

Contract type: Local ICA
Contract level: LICA-10
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx