Procurement and Compliance Аnalyst, NPSA-9, National Position – Kyiv, Dnipro, Lviv, Odesa

Background

Today Ukraine is facing its most serious challenges since achieving independence in 1991. The ongoing war has already resulted in significant loss of life, unprecedented displacement, internally and towards neighboring countries, and devastating destruction of infrastructure. According to the most recent Rapid
Damage and Needs Assessment, poverty has risen in a year from 5.5 percent to 24.1 percent, and kraine’s GDP has shrunk by 29.2 percent. As a consequence, there have been dramatic setbacks to many of the Sustainable Development Goals, especially those related to poverty, health, education, energy, industry, peace and justice. It is estimated that $411 billion is now needed to rebuild and recover from the full-scale Russian invasion.

As part of the coordinated UN response, UNDP has been assisting the people and Government of Ukraine to recover and reconstruct from the onset of the full-scale invasion, ensuring that immediate needs are linked to long-term goals.

Energy, and energy efficiency are highest on the agenda of the Government in Ukraine, and the latest developments caused by the war have significantly increased their position on the EU agenda too. The important role of Ukraine in supplying the EU with natural gas, the political stability tied to the question
of tariffs for energy resources, and the significance of energy sources to the economic growth of particular economic sectors (chemical industry, metallurgy, agriculture et al) make the energy sector in the Country one of paramount strategic importance.

Despite its significant energy reserves, Ukraine imports 20% of its energy consumption (according to State Statistics, Naftogaz, NESU, A-95 CG, IMF, Eurostat) which is in large part due to the country’s low energy efficiency.

The building sector (residential, commercial and public services) consumes 37% of total heat and 25% of all electricity in Ukraine, making this sector a major contributor to greenhouse gas emissions. Energy efficiency in buildings in Ukraine is on average approximately three to four times lower than that in West
European countries (GIZ, 2014).

The situation has been further exacerbated by the war in Ukraine, launched in February 2022. The events have already resulted in significant loss of life, unprecedented displacement, internally and towards neighbouring countries, and devastating destruction of homes and critical infrastructure. 

Wide-scale damage to the energy and water networks is crippling essential public functions required to enable the Government’s support for the first responders and humanitarian actors in war-affected areas of Ukraine. This includes hospitals, clinics, fire stations and police stations not being able to operate due
to a lack of electricity, gas, or water.

The Ukraine Public Building Energy Efficiency (UPBEE) Project (hereinafter – the project) will introduce municipal energy management systems which will link to a national level database with building-level energy-consumption profiles and technical characteristics of buildings. It is estimated that to achieve the rehabilitation of 1,000 buildings will need ca. 2,000 building level energy audits. For the purpose of an efficient absorption of the financial resources, the project management team will have access to
comprehensive and full information on the types, methods and methodologies required to address local needs.

UNDP has a state-of-art, one of the most impartial, transparent and effective procurement system and procedures in the world which will be, naturally, applied during contracting. However, part of the procurement should be conducted by municipal administrations in compliance with national legislation. UNDP will provide assistance in preparation tender documentation and expert support to ensure highest quality level of tender process.

In order to enable continuous high-quality MRV, UNDP will ensure that all participating municipalities will have a municipal energy management and energy monitoring system that is linked into a national system in which results, and reports can be consolidated. This will allow to i) establish a reliable baseline of energy consumption and ii) facilitate the establishment of robust energy-management structures and practices at local and central level.

In close cooperation with the EU, Eastern Europe Energy Efficiency and Environment Partnership, European Investment Bank, Ministry of Communities, Territories, and Infrastructure Development, Ministry of Finance of Ukraine, Project will support local communities and municipalities to implement their Sustainable Energy Recovery Plans ensuring rebuilding the destroyed and/or damaged by hostilities public buildings using the best energy efficient technologies.

The main goals of the project include the following:

• Strengthened local governance capacity for project preparation and implementation;
• Improved financial management in project implementation; 
• Provided entire Sub-Project cycle assistance to Beneficiaries including preparation,
  implementation and reporting; 
• Ensured monitoring and sanctions screening;
• Facilitation of the stakeholders engagement and cooperation at all stages of Programme
  implementation.

In this regard, UNDP Ukraine invites applications from highly qualified and experienced professionals for the post of the Procurement and Compliance Analyst.

Duties and Responsibilities

Procurement:

• Ensure full compliance of procurement activities with UN/UNDP and EIB rules, regulations, policies and strategies;
• Support the procurement processes related with implementation of projects funded under EIB loan facility to ensure that it is fair, competitive, transparent, ethical and provides best value for money;
• Ensure provision of capacity development to the relevant units and departments of oblast-, city- and rayon-level administrations in project identification, preparation, implementation (integrated project preparation and implementation cycle) through trainings, seminars, information-sharing events, etc.;
• Develop and manage the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
• Organize and ensure efficient collaboration with relevant counterparts and their consultants under EIB authority in:
  – Identifying unit costs and standard costs for typical and concrete sub-projects;
  – Assessing for each sub-project any indicators of acquisition of sub-standard services and/or sub-standard equipment that could indicate mal-practices.

Reporting and oversight:

• Contribute to preparation of financial reports and forecast, including monthly and quarterly disbursement reports and financial reports for donors; ensure the reports are prepared in accurate manner;
• Provide expert financial operational support to the Project in accordance with EIB and UNDP rules and regulations and relevant Standard Operating Procedures (SOPs);
• Contribute to monitoring of financial processes related with implementation of projects by final beneficiaries of EIB loan facility in accordance with EIB and UNDP rules and regulations;
• Provide support in elaboration of proper mechanisms to eliminate deficiencies financial management;
• Provide support in regular analysis and reporting on the delivery situation of the projects implemented under EIB loan facility.

Other

• Ensure technical support and guidance in establishing a project cycle profile with simple milestones for each phase of a project;
• Elaborate on and implement cost saving and reduction strategies; 
• Participate in relevant working group meetings and share information with local partners; 
• Synthesis of lessons learned and best practices in public procurement; 
• Perform other duties as assigned by the Project Manager and/or UNDP EE portfolio/CO management.

Measurable outputs of the work assignment: 

• Full and appropriate implementation of the Project Activities using UNDP Standard Operating Procedures. 
• Full and appropriate implementation of the Project deliverables, including capacity building in various stages of a project cycle by various focus groups, and efficient use of Project funds. 
• Reporting, quality monitoring and closure activities completed. 

Performance indicators for evaluation of results: 

• Annual work plan for the Project is fully and timely implemented;
• Funds delivery for the Project reached 100%; 
• Project operational requirements are carried out in strict accordance with UNDP rules and procedures.

Institutional Arrangement
Under the direct supervision of the Project Manager and overall guidance of Team Leader, EE portfolio, the Procurement and Compliance Analyst will be responsible for providing technical support on procurement and financial issues to regional and local government clients.

Competencies

Core

Achieve Results: LEVEL 1: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively: LEVEL 1: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously: LEVEL 1: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility: LEVEL 1: Proactively initiate and champion change, manage multiple competing demands

Act with Determination: LEVEL 1: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner: LEVEL 1: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion: LEVEL 1: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional and Technical competencies

Business Direction & Strategy – Strategic Thinking - Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions. 
– Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.

Business Direction & Strategy – Effective Decision Making – Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.

Business Direction & Strategy – Negotiation and Influence – Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations.

Partnership management – Strategic engagement – Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives.

Finance – Budget management – Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Procurement – Supplier/relationship management – Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Required Skills and Experience

Education:

• Master’s Degree or equivalent in Procurement, Logistics, Management, Economics, Law, Business Administration, Public Administration, Engineering, Finance or other related areas, or Bachelor’s degree in related area with additional 2 years of relevant experience will be given due consideration in lieu of Master’s degree.

Experience:

• Minimum 2 years with a master’s degree or 4 years with a bachelor’s degree of relevant professional experience at national or international level, in procurement/supply chain, reporting, accounting, audit, and finace or related areas is required.

Required skills:

• Sufficient Excellent usage of computers and office software packages (MS Words, Excel, etc.) and knowledge of spreadsheet and database packages. 
• Familiarity with the relevant Ukrainian national laws and procedures.

Desired skills:

• Experience in the field of public procurement and/or audit procedures (local and international financial institutions (IFIs) is an asset;
• Experience of work with PROZORRO would be an advantage;  Prior experience UN/UNDP or Development Organizations or Public Sector or Private Sector etc would be an advantage; 
• Experience working with local partners at the national and municipal level in the international development context would be an advantage.

Required Language(s): 

• Fluent Ukrainian and working knowledge of English is required.

Professional Certificates:

• CIPS2 or equivalent Professional certificates in Public Procurement is considered an asset, but not a requirement.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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DEADLINE FOR APPLICATIONS 04 October, 2023.

If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/13730

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.

Qualified women are strongly encouraged to apply.