Pharmаcy Supervisor (Kyiv)

General information

MAGNA is a non-profit independent medical humanitarian organization. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of health professionals, logistic and administrative staff.

We recruit medical and non-medical personnel, collect private and institutional funds and raise awareness among the public about populations in danger. Using a small but highly committed group of staff and volunteers, we have achieved respectable results. We treat patients suffering from a wide array of illnesses and health needs (child health, malnutrition, sexual violence, women health, mental health, HIV/AIDS, malaria, cholera and other diseases).

Currently we have open missions in South Sudan, DR Congo, Syria, Lebanon, Iraq, Ukraine and Cambodia. Since start we have worked in over 15 countries in Asia, Europe, Africa and America.

In Ukraine, MAGNA has opened mission in 2020 and currently wе are working all over Ukraine providing access to medical care for population in crisis through mobile health interventions and supplies donations to the hospitals. 

Job description

Main Purpose:

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MAGNA standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Аccountabilities:

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MAGNA protocols, national regulations and in cooperation with the logistics department.

• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.

• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.

• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression.

• Ensuring efficient supply to other pharmacies managed/supported by MAGNA according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.

• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.

• Recording all items received and issued in computer (MEDSFU) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.

• Assisting in training of nursing staff regarding dispensing of drugs and their side effects.

Requirements:

Education: Essential, degree of pharmacy management or nursing related studies, or medical profile.

Experience: At least 1 year certified work experience as a pharmacy manager. Experience in MAGNA or other NGO’s in developing countries is desirable.

Fluency in Ukrainian and good command of English – both oral and written.

Essential computer literacy (word, excel and internet)

Please send your CV and motivation letter to [email protected].