Пакт запрошує Грантового(-у) Асистента(-ку) / Pact seeks Grants Assistant, PHS R&R

Pact Overview

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

USAID/Ukraine Public Health System Recovery and Resilience Activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is to be a five-year activity.

Position Purpose

The Grants Assistant shall provide operational support to the Grants & Contracts team and the Operations, Finance and Grants Management Director. Under the supervision of the Grants & Contracts Manager, s/he will help in administration of the full cycle of grants and contracts management — including solicitation, pre-award assessments, implementation monitoring, and close-out procedures, — maintaining complete files for each grant/contract, and coordinating technical assistance as may be necessary.

Key Responsibilities

• Assist in preparation and execution of grant/contracts documents compliant with donor and Pact requirements, and project procedures and best practices. Documentation required will include grant/contracts agreements, negotiation memos, grant activity forms, approval requests, selection memos, tender documents, etc.
• Respond to grant seekers’ requests for information and assist with the application process.
• Assist with implementation and maintenance of grants management software and integrity of data.
• Assist with reviewing and analyzing budget cost estimates for allocability, reasonableness, and con­sistency.
• Maintain system for collecting and tracking receipt of grantee reports.
• Assist with reviewing grants/contracts financial reports for allocability, reasonableness, and consistency.
• Help to ensure that all contracts/grants and other activity files are complete and maintained as required.
• Assist with preparation and disbursement of grant agreements and award letters as needed.
• Perform other duties as assigned.    

Basic Requirements

• At least a BA degree (in Management, Law, International Relations, Finance, Accounting, or another relevant field).
• At least 2 years working experience in the areas of program assistance, management, procurement, logistical support, event organizing, and/or outreach.
• Fluent English and Ukrainian.
• Communication, writing (including editing), and presentation skills.
• Organisational skills and ability to manage complex workloads and deadlines.
• Ability to deal independently with a wide range of people and situations.
• Excellent interpersonal skills and ability to work collaboratively on a wide range of issues.
• Proactiveness, ability to think fast and work with minimal supervision, high self-organization, attention to detail, flexibility.

Preferred Qualifications

• Working experience within complex networks and addressing issues of internal governance and management, dispute resolution, and fair and transparent decision-making.
• Skills in database creation and/or management will be a plus.
• IT skills will be a plus.

To apply, please, send cover letter and CV in English to [email protected] no later than March 24, 2023. Only shortlisted candidates will be contacted.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.