Фахівець/чиня з грантової діяльності / Pact seeks Grants Officer

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PactUkraine

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Фахівець/чиня з грантової діяльності / Pact seeks Grants Officer

Pact Overview

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

USAID/Ukraine Public Health System Recovery and Resilience Activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is to be a five-year activity started in May 2022.

Position Purpose

Grants Officer for the USAID/Ukraine Public Health System Recovery and Resilience Activity will support the Grants and Contracts Manager to provide administration of the full cycle of grants and contracts management for the project, ensure direct technical assistance to sub-awardees, as well as monitor implementation of sub-awardees under the project, will support effective and efficient sub-awards management and administration to achieve the program goals, working with partner organizations of all levels. The role will provide administration of the full cycle of the grants and contracts management for the project, beginning with solicitations for procurement and grants, pre-award, assessments, managing deliverables, monitoring and ensuring compliance with rules and regulations, managing close-out procedures, and managing complete files and data management for each award.

RESPONSIBILITIES

Grants Officer will be responsible for, but not limited to, the following tasks: 

  • Form solicitations, ensuring the availability and eligibility of partners selected to work with Pact under the project.
  • Coordinate sub-awardee assessments, cost and price analysis and facilitate the communication of the needed information to obtain donor approval.
  • Ensure proper negotiation of final terms and conditions for grants and contracts, under the direction of the Grants and Contracts Manager, and review and analyze budget estimates for all alibility, reasonableness, and consistency.
  • Conduct pre-award process for assigned pool of subawardees, including risk assessment, drafting donor’s approval request and preparing agreements.
  • Ensure timely and accurate use of Pact’s subaward management system (Salesforce) for subaward issuance and management and accounting system to properly register expenses and payments.
  • Ensure proper preparation and execution of grant and contract documents, and grant disbursements consistent and compliant with donor and Pact requirements, and project procedures and best practices.
  • Work closely with Program staff to ensure that sub-award monitoring and evaluation is conducted as required and that financial deliverables, deadlines, programmatic outputs and impact are captured and recorded in the project databases in an accurate and timely manner.
  • Ensure all required documentation is available and stored as per respective Pact policy.
  • Ensure that awards are closed out within required timeframe.
  • Support in delivering information for contractual reporting purposes as needed.
  • Employee complies with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.

 QUALIFICATIONS

  • Bachelor’s degree and 6+ years relevant experience or equivalent combination of education and experience in Public Management, Public Policy, Public Finances, Law, or related field
  • Minimum of 3 years in a similar position with a program supported by international donors 
  • Proven understanding of awards management cycle 
  • Good organizational skills and ability to manage a complex workload and deadlines 
  • Highly effective administration skills, including computing, word processing, and data management and visualization 
  • Excellent communication skills (both written and oral) in English and Ukrainian

 Preferred qualifications

  • Five or more years of experience in a similar position; experience working with international technical assistance programs supported by USAID and/or other international donors
  • Strong time management and organization skills, flexibility, excellent interpersonal skills, and ability to work collaboratively on a wide range of issues
  • Ability to diplomatically and patiently forge consensus between diverse stakeholders on grant-making issues
  • Self-motivated and committed to Pact’s mission and values

 To apply please send a cover letter and CV to [email protected] no later than July 22, 2024. Only shortlisted candidates will be contacted.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors. 


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