Координатор/ка з операційної діяльності та логістики / Operations/ Logistics Coordinator (national position in Ukraine)
Organization
iMMAP is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.
Background
Country specific
Description of Duties
Office Management:
- optimizing the office layout to accommodate staff and equipment efficiently, including the working places, meeting rooms, and common areas
- overseeing the regular maintenance and upkeep of the office space, including repairs, cleanliness, and the functioning of utilities such as heating, and air conditioning
Procurement:
- identifying and evaluating potential suppliers, negotiating contracts, and maintaining relationships with vendor
- managing contracts and agreements with suppliers, tracking contract milestones, and renewing contracts as necessary
- ensuring that procured goods and services meet the required quality standards and specifications
- managing inventory levels to avoid overstocking or understocking while minimizing waste
- creation and management of procurement requests (PAF)
- regular check of the quota utilization of PAFs
- collaborating with other departments, such as finance and project teams, to understand their procurement needs and priorities
Asset Management:
- keeping records in the online asset tracker, ensuring they are correct and updated
- responsible for timely filling out and availability of internal equipment receipts
- regular physical check of the assets (inventory)
Coordination and Event Planning:
- organizing and managing various events and meetings within the office
- coordinating internal and external meetings ensuring they are well-organized and productive
- arranging training sessions, workshops, and seminars that may take place in the office space
- organizing meetings, and team-building activities
- A focal point for all vendors
- Undertake other duties as requested by the line manager.
Requirements
- Education
- University an Institute degree in business administration, economics, finance, logistics or relevant field
- Experience
- With at least two years of work experience in Administration or Logistics field, preferably in the humanitarian sector
- Soft skills
- Flexible and adaptable to any situation
- Ability to work independently while under pressure and during long hours
- Excellent work habits with a willingness to work in a multi-cultural environment
- Excellent organizational skills, including proven ability in administration, financial and logistics
- Excellent communication skills, including drafting documents.
- Programmes
- Good computer skills in Microsoft Office
If you are interested in this vacancy, please apply at iMMAP Careers – Operations/Logistics Coordinator (national position in Ukraine)
Guiding Principles
Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
iMMAP is an Equal Opportunity Employer regardless of background.
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