Logistics Assistant (Fleet) – Київ


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Logistics Assistant (Fleet) – Київ


All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships. 

1. Role and responsibilities

The Fleet Assistant is managing NRC fleets (Rented/Owned) at the area level. The Fleet technical assistant will ensure effective use of the NRC fleet and coordinate movements with other AOs and CO.

Generic responsibilities

  • Adhere to NRC policies, tools, handbooks and guidelines.
  • Ensure that vehicles are used and maintained according to NRC Logistics Handbook and other NRC country-level policies.
  • Plan, schedule and monitor staff transportation and materials/equipment movements at the area level.
  • Ensure that all NRC vehicles are in proper operational condition and coordinate periodic/Urgent vehicle maintenance as needed.
  • Manage, train and build drivers capacity.
  • Ensure that NRC vehicles are equipped with necessary movement logging documents, waivers and fuel logging sheets.
  • Ensure all NRC vehicles pass safety audits and safety equipment is available based on the HSS team recommendations.
  • Ensure proper filing of all fleet related documents.
  • Ensure close fuel consumption/Filling monitoring.

Specific responsibilities

  • Support Logistics Coordinator and/or Logistic Team Leader in managing, evaluating and reporting on fleet management activities/performance.
  • Ensure proper utilization of the NRC fleet.
  • Ensure that the necessary information related to transport/fleet management is effectively shared and communicated to the Logistics Coordinator and/or Logistics Team Leader.
  • Provide support in testing, training of drivers and authorized to drive staff.
  • Ensure timely, accurate and correct data entry into the fleet management system.
  • Follow up on vehicle movement and able to identify vehicle location at any given time.
  • Submit daily, weekly and monthly reports on vehicle/fuel use; prepare statistical reports on usage/distribution of vehicles.
  • Make a Daily Movement Plan and send it to relevant staff one day in advance.
  • Prepare documents for payment of contracts when assigned by Line Manager.
  • Report all potential fraud cases to the Line Manager.
  • Supervise the Area drivers.

2. Competencies

Professional competencies

  • Bachelor’s degree in relevant field.
  • Minimum 1 years of experience in logistics, preferably for humanitarian organization.
  • Previous experience from working in complex and volatile contexts.
  • Good oral and written skills in English and Ukrainians.
  • Experience cars mechanic is a plus.

Behavioural competencies

  • Basic knowledge of the context in the areas NRC operates.
  • Working knowledge of both Ukrainian and Russian languages, written and verbal
  • Flexibility to solve work issues
  • Valid driving license B and C (desirable)

We offer:

Type of contract: till 31.12.2023, contingent upon availability
Salary/benefits: According to NRC salary scale, terms and conditions
Duty station: Kyiv
This position is for Ukrainian nationals only
Closing date for this vacancy is 19/02/2023
Please note that we will contact only shortlisted candidates
NRC retains the discretion to cancel the recruitment
NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early


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