Координатор/ка відділу логістики (закупівлі) / Logistics Coordinator (Procurement)

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Role and responsibilities

The purpose of a Logistics Coordinator (Procurement) is to provide the day to day implementation of the logistic function’s responsibility for all types of NRC UA procurement. This position is for Ukrainian nationals only.

Generic responsibilities:

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
• Implement delegated logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational logistic activities
• Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
• Prepare and develop logistic reports as required by Country/Area office
• Support in development of SOPs as requested
• Ensure proper filing of all support documents
• Promote and share ideas for improvement of the logistic function
• Perform other duties, as assigned by Line Manager

Specific responsibilities:

• Contribute to the development of Logistics as a support service in NRC Ukraine. Develop required areas according to NRC policy, guidelines and Ukraine legislation. Liaise with NRC People system.
• Manage procurement team and ensure effective and timely procurement services following agreed procurement timelines.
• Ensure of fulfillment of the whole procurement process as per NRC Logistics Handbook and Ukraine Country Office Standard Operating Procedures, and per donor requirements where applicable. Procurement files are completed with all relevant documents to ensure audit trail.
• Active and regular search for suppliers with prequalification process (when applicable) and establishment of vendor database, which includes supplier performance information.
• Ensure that all appropriate supporting documents are prepared for approval of management, for purchases over local authorization level (execute, following appropriate authorization, the purchase and delivery of supplies in a timely and cost effective manner; revise of contracts for purchasing of Goods and Services).
• Liaise and coordinate in a timely manner with the relevant programs, departments, units, and services regarding delivery of supplies, keeping all parties informed of any changes.
• Ensure that the Agresso Procurement form is maintained and is available for distribution to managers on a regular weekly and monthly basis.
• Ensure that procurement files are complete and prepared for Finance Department for timely (according to contracted terms) payments of procured Goods and Services.
• Maintain an accurate and up-to-date supplier information database for regularly purchased items, and keeps informed of local market conditions.
• Train, coach and guide procurement staff to ensure that team members are capable to perform tasks more independently within the areas of their duty and assigned tasks. 
• Creating and providing reports to Line Manager as requested. Participation in budget preparation. Contribute to Market Analysis process as assigned by line manager
• Report all potential fraud cases to the Line Manager.

Competencies

1. Professional competencies:

Generic professional competencies:

• Experience from managing procurement team in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile.
• Working knowledge or communication in English, both written and verbal.
• Proficient in Office software (Word, Excel).

Context/ Specific skills, knowledge and experience:

• Knowledge of the humanitarian context in Ukraine
• Working knowledge of both Ukrainian and Russian languages, written and verbal
• Demonstrable ability to lead and manage staff
• Experience in Procurement for at least 2 years on managerial position

2. Behavioural competencies:

• Managing resources to optimize results
• Managing performance and development
• Working with people
• Handling insecure environments
• Analyzing
• Empowering and building trust

We offer:

• Type of contract: till the end of 2022, contingent upon availability
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: to be discussed (TBD), Ukraine

This position is for Ukrainian nationals only.

To apply for this position please follow the link.

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.