Координатор проекту (Київ)/ Project Coordinator (Kyiv)

“Відділення Польської Гуманітарної Акції в Україні” оголошує конкурс на посаду координатора проекту. Polish Humanitarian Action is looking for a Project Coordinator for its Mission in Ukraine.

General information:

• Organization: Polish Humanitarian Action (PAH), Warsaw based international non-governmental organization with representation office in Ukraine
• Position: Project Coordinator
• Location: Kyiv, Ukraine
• Job terms: Full-time
• Starting date: Immediate (ASAP)
• Duration: October 2016-December 2017

Closing date for applications is October 26th, 2016, however having in mind urgency of the given position, PAH is aiming at the recruitment of the relevant candidate in the shortest possible period. Thus, applicants are strongly advised to apply ASAP.

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization which has been providing relief in big and small emergencies worldwide for over 20 years alongside with running long-term missions in several countries in crisis. Such interventions of both humanitarian and development character have been carried out in 44 countries so far. PAH concentrate its activities on ensuring sustainable and stable development of regions suffering the consequences of war and/or natural disasters by possessing long-standing expertise and implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education.

Since August 2014 PAH is present in Ukraine. From the very beginning, the primary focus of the organization was to deliver humanitarian aid to the most vulnerable groups of conflict affected population. Thus, for 22 months of being presence in the conflict affected areas, PAH provided assistance to IDPs, elders and single mothers with children in Ukraine throughout emergency interventions mostly in Food, Health and Shelter/NFI clusters.

For more information, please refer to www.pah.org.pl

The main responsibility of the Project Coordinator is to ensure smooth implementation of project “Humanitarian Aid and Social Assistance for Internally Displaced Families and Community Members Living in Zaporizhia Oblast” funded by Ministry of Foreign Affairs of Poland, which is implemented by PAH in Ukraine in cooperation with local partners, to undertake duties and responsibilities related to project coordination, to provide timely and high-quality execution of the project in accordance with its assumptions.

Such duties and responsibilities will include:

• Managing project activities including project planning with implementing partner, project team, financial planning, monitoring of project activities and financial expenditures;
• Ensuring effective and timely realization of project’s tasks according to the work plan;
• Preparing/storing project documents and carrying out any other tasks arising within the course of the project implementation;
• Managing information flow;
• Conducting costs analysis;
• Cooperating with logistics department to conduct purchasing/procurement;
• Creating project budget / participation in the general budgets;
• Cooperating with the project expert coordinator / donor;
• Managing a project team;
• Undertaking financial control of the project;
• Preparing weekly/monthly / quarterly / annual reporting in accordance with the guidelines, including follow-up on the actions for improvements;
• Strategic and operational preparation of content-related programme plans;
• Representing PAH in Ukraine in their relations with internal/external institutions;
• Cooperating with external auditors and audit institutions;
• Maintaining relationships with project partners, stakeholders and external entities in content-related scope;
• Preparing and conducing internal content-related training courses;
• Cooperating with communication department and conducting promotional activities within the project;
• Completing other tasks delegated by the supervisor.

Main requirements:

• Bachelor’s degree or equivalent in economics, international development, sociology, public administration, or any other relevant field. (preferred)
• Min. 2 years of work experience in an NGO sector and/or proven experience in project management environment would be a strong advantage.
• English language skills (oral and written; upper intermediate level) required as well as Russian and Ukrainian. (Knowledge of Polish is not must but will be an additional advantage)
• Strong organizational skills and ability to meet deadlines and to work under pressure.
• Detail-oriented with excellent communication, writing, and analytical skills.
• Ability to work independently.
• Strong computer skills – knowledge of MS Office; skills in Excel and Word.
• Sound understanding of local context and humanitarian & social needs of internally displaced persons in Ukraine.
• Ukrainian citizens or permanent residents in Ukraine are strongly encouraged to apply.

What PAH offers:

• Competitive (high) salary
• Work in dynamic and motivated team
• Work experience with professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern Europe

How to apply:

If you are interested in applying for this position, please send us the following documents in ENGLISH only:

• CV including work experience and education
• Cover letter
• Your salary offer
• Three referees with their complete contact information

Please submit above mentioned documents to [email protected] indicating “PROJECT COORDINATOR” of in reference/topic of your e-mail.

Closing date for applications is October 26th, 2016.

Only short-listed candidates will be contacted and invited for interview.