06.09.2023

Консультант/ка з оцінювання результатів Програми «Віднова:UA»

ЗАВЕРШЕНО

Додано:
Mazypchuk

JOB DESCRIPTION

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

BACKGROUND

APPLICATION DISCLAIMER!!! ATTENTION!!!

All interested candidates SHOULD APPLY through new UNDP Supplier Portal (Quantum), following registration via Registration link

Registration Instructions: Guide for UNDP Suppliers using Quantum portal

Negotiation ID: UNDP-UKR-00388

Please DO NOT use “APPLY” button functional in this announcement, all applications received outside Quantum system WILL NOT BE considered.

UNDP Procurement Notices: UNDP | Procurement Notices

Technical support on issues with registration: [email protected], please indicate Negotiation ID in subject.

1. BACKGROUND

The project “Civil Society and Youth Support” funded by the Danish Ministry of Foreign Affairs is a nation-scale 4-year initiative which runs from 1st January 2023 until 31st December 2026. The Civil Society and Youth Support Project (CSYP) builds on many years of joint programming by the Danish Ministry of Foreign Affairs (DMFA) and UNDP supporting civil society and youth empowerment. CSYP contributes to the following long-term result: “Ukraine’s civil society and youth are impactful players in strengthening the country’s resilience and recovery, democracy and human rights agenda, including issues of respect to diversity and women’s rights and social cohesion“. The project has a three-dimensional approach. Firstly, it intends to strengthen civil society organizations: focusing first and foremost at the subnational level) to enable active civil society participation in strengthening Ukraine’s resilience, sustainable recovery and development processes, link established CSOs with youth groups especially newly emerged initiatives after February 2022 to ensure cross-fertilization in skills. Secondly, the project will work at the central level to create a more enabling policy environment for CSOs and support the national “youth machinery”. CSYP will support CSOs to monitor the implementation of national-level policies to determine progress made and areas needing additional efforts. Thirdly and finally, CSYP is designed to support Ukrainian youth in to actively participate in Ukraine’s recovery by honing their skills for good citizenship and leadership. The project will support youth-driven projects and expose young women and men to how local governments operate to implement locally relevant l initiatives.

The ongoing war in Ukraine has severely affected the situation for young people in Ukraine, with disruption in education, displacement and psychological traumas. According to the Ministry of Youth and Sports of Ukraine data, as a result of the war 40% of young people in Ukraine have been affected, with more than two million young people becoming internally displaced, and around two million young people forced to flee abroad. But despite the challenges of the war, many young people have played an active role in the emergency response, serving as volunteers in their communities, helping to distribute humanitarian aid and support internally displaced people (IDPs) and vulnerable populations.

UNDP is recognizing youth as key agents of change in resilience building and sustainable recovery, and in the longer term, sustainable peace. Building on a strong relationship with the Ministry of Youth and Sports of Ukraine and a substantive experience of supporting youth participation at national, regional and local levels. Hence, UNDP supports the promotion of young people’s voices and participation in decision making processes at all levels in the recovery efforts.

In 2022, UNDP, in partnership with the Ministry of Youth and Sports, supported the piloting of the “VidNova:UA” Programme (hereinafter “VidNova:UA”) which promotes the engagement of young people in the recovery of Ukraine and the normalization of life in communities affected by the war, through youth exchanges. During the pilot stage, over 120 young women and men participated in four exchange visits, organized in partnership with local youth centers and youth organizations, where the participants took part in educational activities aimed on promoting civic engagement, social cohesion and volunteering, while also, under supervision of and mentorship of skilled construction workers, participated in recovery work on sights that may be used by young people in the future.

During the summer of 2023, UNDP together the Ministry of Youth and Sports, the All-Ukrainian Youth Center and selected civil society partners plan to scale up the national programme of inclusion of young people into recovery processes “VidNova:UA”, by conducting 24 youth exchanges using the methodology successfully piloted in 2022. The focus of the programme in 2023 will be the reconstruction of objects that can be used as youth spaces and youth centres in local communities as well as strengthening national unity, social cohesion and youth participation.

DUTIES AND RESPONSIBILITIES

2. MAIN OBJECTIVE OF THE ASSIGNMENT

Through this assignment, UNDP seeks to engage services of a qualified national consultant to conduct assessment of the results and impact of National Programme “VidNova:UA’’, which promotes the engagement of young people in the recovery processes of Ukraine and the normalization of life in communities affected by the war, through youth exchanges.

The main objective of the assignment is to assess relevance/coherence, effectiveness, efficiency, sustainability and outcome of implemented youth initiatives. The assessment should highlight strengths, weaknesses/gaps, good practices and provide recommendations for further improvement of the “VidNova:UA” programme in Ukraine with a special focus on recommendations to the Ministry of Youth and Sports on the ways to replicate the best practices through the youth centres’ network.

The scope of the assessment should cover 28 youth exchanges within the “VidNova:UA’’ Programme spanning over the period of 2022-2023. The final assessment report will provide UNDP, stakeholders and implementing partners with the overview of results achieved by the “VidNova:UA” programme throughout 2022 and 2023.

3. ASSESSMENT CRITERIA AND KEY GUIDING QUESTIONS

A. RELEVANCE

Is the “VidNova:UA” Programme supported by CSYP project in line with young people’s needs in Ukraine?
Were the activities and engagement instruments for realization of “VidNova:UA” Programme appropriate to meet the planned objectives and to achieve the expected results?
Was the “VidNova:UA” Programme consistent and coherent with other policies targeting young people?
To what extent did the Programme adopt gender-sensitive, human rights-based and conflict-sensitive approaches?

B. EFFECTIVENESS

Was the overall performance of the Programme carried out with the reference to its respective plans and objectives?
What are the main lessons learned and what are the possibilities of replication and scaling-up?

C. EFFICIENCY

Was the Programme cost-effective? Could the outputs be produced with fewer resources or do they cost more than initially foreseen? Why?
Were the Programme implemented in a timely manner in line with the youth policy priorities?

D. SUSTAINABILITY

Are Programme’s outcomes achieved in a sustainable way?
Are there any risks that may hinder sustainability (institutional, legislative, environmental, societal, etc)?
What measures could mitigate the identified risks?
To what extent have the results contributed or are likely to contribute to immediate or long-term change?
Has the “VidNova:UA” Programme supported by UNDP contributed to the implementation of youth policy and the level of youth engagement in Ukraine?

The final list of the assessment questions and tools to be proposed by the consultant and agreed with UNDP in the proposed methodology.

4. ASSESSMENT APPROACH AND METHODOLOGY

The contractor will be required to use different methods to ensure that data collection and analysis deliver evidence-based qualitative and quantitative information. The contractor is expected to develop and present detailed statement of assessment methods/approaches to show how each objective and criterion will be assessed. Young men and women, as key beneficiaries, should be included throughout data collection methods.

The methodology should consist of the following:

Desk research, including review of the initiatives reports;
One-to-one, group interviews and/or focus groups discussions with all relevant stakeholders including Ministry of Youth and Sports of Ukraine, implementing civil society partners, local authorities and young men and women, which will generate qualitative data (the list will be provided by UNDP);
Analysis of qualitative and quantitative result of the survey of participants conducted before and after their participation in the Programme (the survey will be provided by UNDP).

The concrete mixed research method approach must be detailed in the methodology description to be submitted to UNDP for approval.

If it is not possible to travel to or within the country for the assessment due to security situation, then the consultant should develop a methodology that takes into account the conduct of assessment virtually and remotely, including the use of remote interview methods and extended desk reviews, data analysis, survey and questionnaires. This should be detailed in the methodology description and agreed with UNDP.

All data provided in the final assessment report should be disaggregated by gender and types of vulnerabilities. Furthermore, the methods and sampling frame should address the diversity of stakeholders affected by the programme, particularly the internally displaced young persons, and gender-specific issues. Ethical standards are required to be observed throughout the assessment and all stakeholder groups are to be treated with integrity and respect for confidentiality.

Debriefing session will be arranged for discussing the assessment findings, results and recommendations.

5. DESCRIPTION OF RESPONSIBILITIES / SCOPE OF WORK

Under supervision of the UNDP Civil Society Project Coordinator, the incumbent will be responsible for preparing the comprehensive assessment report, which includes, but is not limited to, the following components:

Executive summary (up to 2 pages);
Assessment scope and objectives;
Assessment approach and methods;
Development context and Programme background;
Data analysis and key findings and conclusions;
Lessons learned and recommendations for the stakeholders (including viable ideas on areas which could be sharpened and further optimized;
Annexes:
These ToR;
List of people interviewed disaggregated by sex, geography and age, interview questions, documents reviewed, audit trail detailing how comments, questions and clarifications have been addressed, presentations and other knowledge products etc.

The conclusions related to the implementation of the National Programme “VidNova:UA” in 2022-2023 should be comprehensive and balanced, and highlight the strengths, weaknesses, challenges and outcomes of the Programme. They should be well substantiated by the evidence and logically linked to the findings. They should respond to key questions and provide insights into the identification of and/or solutions to important problems or issues.

The recommendations need to be supported by an evidential basis, be credible, practical, action-oriented, and define who is responsible for the action – to have a potential to be used in decision-making.

6. DELIVERABLES

The Consultant shall perform the following tasks:

Deliverable #	Task description	Deadline for deliverable
Deliverable 1	Conduct desk research of the “VidNova:UA” Programme materials and Programme reports. The list of documents to be reviewed will be prepared and provided by UNDP. Develop the assessment methodology and strategy to collect the required data, plans and templates for the interviews with stakeholders, implementing teams and beneficiaries. Output: Description of the methodology is produced; structure of the final assessment report is developed; a toolkit for gathering data (focus group questions, interview plans) is designed to address the assessment criteria and the principles illustrated above in the document. All documents are submitted to UNDP for final approval. (In Ukrainian, up to 5 pages)	1 month after signing of the contract
Deliverable 2	Conduct planned consultations, interviews, focus groups with the stakeholders and beneficiaries as well as analysis of questionnaires. Examine how stakeholders and beneficiaries assess the Programme, collect their concerns and suggestions as well as collect and analyse feedback from the implementing partners. Output: Initial findings discussed in a wrap-up session with the UNDP team and presented in a form, preliminary agreed with UNDP.	3 weeks after the completion of deliverable 1
Deliverable 3	Produce a draft final assessment report covering all questions and requirements listed in the ToR with clear lessons learnt and recommendations Output: draft of the report is produced and submitted to UNDP for preliminary approval (UNDP review may take up to 5 days). (In Ukrainian, 10 pages without annexes).	1 month after the completion of deliverable 2
Deliverable 4	Collect, review and incorporate comments from UNDP and stakeholders into the final version of the assessment report; Debriefing session arrangement for discussing the assessment findings, results and recommendations. Output: 1) Final assessment report containing all required annexes, submitted to UNDP for final review and approved by UNDP (up to 10 pages, including the description of the methodology, but excluding the annexes, single spacing, Myriad Pro font, size 11, in Ukrainian); 2) Debriefing session conducted for discussing the assessment findings, results and recommendations with a short written debriefing summary/minutes of meeting issued by the Consultant in the form and contents acceptable for UNDP.	3 weeks after the completion of deliverable 3

7. MONITORING/REPORTING REQUIREMENTS

The Consultant shall work under the direct supervision of Civil Society Project Coordinator and in close collaboration with the Ministry of Youth and Sports.

The Consultant will report to the UNDP Civil Society Project Coordinator about the completed activities on a regular basis via e-mail.

The final report shall be submitted to UNDP no later than 15 January 2024.

The Consultant shall provide the necessary information and reports according to a preliminary determined schedule or as soon as possible (within a reasonable period of time). UNDP will be the ultimate authority to control the quality of work results and assess the Contractor’s performance during the assignment.

All reports should be transmitted to UNDP electronically (formats of: * .docx, * .xlsx, * .pptx, * .pdf) on the electronic source or in the form of electronic communication with the attached final product in the Ukrainian language.

COMPETENCIES

8. CORPORATE COMPETENCIES:

Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism;
Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

9. EXPERIENCE AND QUALIFICATIONS REQUIREMENTS:

At least Bachelor’s degree in social sciences, international relations, political science or related field;
At least 3 years of experience in project/programme evaluation/assessment, including experience in designing evaluation frameworks, methodologies, and tools;
At least 2 examples/samples/brief overview of analytical products produced by the applicant demonstrating the applicant’s ability to produce analytical products/assessments (in Ukrainian) in the area of social or youth area;
Experience with the State Youth Worker Programme or other youth civic initiatives or programmes will be considered an asset;
At least fluent writing, editing, and oral communication skills in Ukrainian. Working knowledge of English would be considered as an advantage (the information should be clearly reflected in the applicant’s CV confirmed by the examples/samples/brief overview of the documents produced by the applicant as provided for the professional experience requirement).

10. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Applicants shall submit the following documents:

Personal CV, including information about experience in similar projects / assignments as well as contact details (incl. email and telephone) of at least two (2) professional references;

Financial Proposal;
Examples/samples/brief overview of analytical products produced by the applicant demonstrating the candidate’s ability to produce analytical products/assessments (in Ukrainian) in the area of social or youth are (at least 2 are required).

REQUIRED SKILLS AND EXPERIENCE

11. FINANCIAL PROPOSAL

Lump sum contract

The financial proposal shall specify the cost of professional services of the Consultant for completion of the assignment as per deliverables and in total.

Financial proposal shall include a breakdown of the lump sum amount in accordance with the deliverables defined in this ToR Section 6.

UNDP will provide payments in accordance with the proposed payment scheme below and upon acceptance of the deliverables, duly certified by UNDP based on quality control and recommendations:

Deliverable 1 – 30%
Deliverable 2 – 30%
Deliverable 3 – 20%
Deliverable 4 – 20%

Total: 100%

Travel/logistics costs

Should any travel be needed for the assignment, the related costs will be covered by UNDP upon prior approval, therefore, the incumbent should not include this cost in his/her financial proposal.

Should any travel be necessary in connection to this TOR, UNDP will reimburse the expenses based on the duly authorized travel details, including travel and per diems. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

In case any public events are planned jointly by the Consultant and UNDP as part of the present assignment, the consultant will not be responsible for logistics of events. UNDP will cover the conference costs (including possible printing, food, accommodation etc.) on its own.

12. EVALUATION CRITERIA

Educational background – 15 points max:

Minimum required: Bachelor’s degree in social sciences, international relations, political science or related field (15 pts – Master’s/Specialist degree or higher; 12 pts – Bachelor’s degree);

Relevant professional experience – 45 points max:

Minimum required: at least 3 years of experience in project/programme evaluation/assessment, including experience in designing evaluation frameworks, methodologies, and tools (25 pts – 6 years and more; 21 pts – 4-5 years ; 17 pts – 3 years);
Minimum required: at least 2 examples/samples/brief overview of analytical products produced by the applicant demonstrating the applicant’s ability to produce analytical products/assessments (in Ukrainian) in the area of social or youth area (18 pts – 5 examples and more; 16 pts – 3-4 examples; 12 pts – 2 examples);

Experience with the State Youth Worker Programme or other youth civic initiatives or programmes would be considered an asset (2 pts – available experience; 0 pts – no such experience).

Language Skills – 10 points max:

Minimum required: Fluent writing, editing and oral communication skills in Ukrainian (the information should be clearly reflected in an applicant’s CV confirmed by the examples/samples/brief overview of the documents produced by the applicant as provided for the professional experience requirement)

(8 pts – fluent writing, editing, and oral communication skills in Ukrainian; 10 pts – fluent writing, editing, and oral communication skills in Ukrainian and working knowledge of English).

Maximum available technical score - 70 points.

3. EVALUATION METHOD

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and
b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%
* Financial Criteria weight: 30%

Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation.

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer. After successful completion of the validation interview the offeror will be awarded a contract.

Source: https://www.unjobnet.org/jobs/detail/62991928