Інженер/ка-Механік/иня / Mechanical Engineer (Consultant)

Annex 2 – TERMS OF REFERENCE

FOR THE CONSULTANCY CONTRACT OF:  Mechanical Engineer (Consultant)

1. Duty Station of the Consultancy: Kyiv, Ukraine
2. Duration of Consultancy: 6 months, with possibility of extension subject to availability of funds and satisfactory performance.
3. Nature of the consultancy:

Under the overall supervision of the Chief of Mission and the Programme Coordinator (Shelter & Housing) and Programme Manager (Construction), with the direct supervision of Programme Officer (Architect), and in coordination with other technical Programme specialists, the Consultant will provide support to the implementation of IOMs efforts to improve living conditions of crisis-affected population across Ukraine.

The nature of the work will be, but not limited to, the design of the water supply, sewage systems (W&S), heating systems, and ventilation (H&V) for renovation and new construction of multi-story residential buildings, in addition, to support the Design team in any task regarding the W&S and H&V.

1. Project Context and Scope:

“Improving Living Conditions for Internally Displaced People in Eastern Ukraine” is aimed at increasing the opportunities and options to access to housing for internally displaced people (IDPs) and persons of necessary professions, specialties and qualifications from among local residents of territorial communities.

The project is developed and will be implemented consistently involving beneficiaries, including the local communities, local, regional, and central authorities. To ensure this inclusion, all partners will participate with contributions towards the objectives of the project, giving a sense of ownership and responsibility. The project structure will allow for several solutions in terms of the acquisition of the required housing units.

The project aimed at supporting the Housing Unit design team involves providing comprehensive assistance across all stages of the design and development process. This includes helping with initial research and concept development, ensuring designs align with market trends, client needs, and local regulations. The support also extends to creating detailed architectural drawings and models, , mechanical calculations and designs, managing project timelines, coordinating with various stakeholders, and ensuring that sustainable and innovative practices are integrated into the designs. The goal is to facilitate the creation of high-quality, functional, and sustainable housing units while ensuring the design process runs smoothly and efficiently.

1. Organizational Department / Unit to which the Consultant is contributing:

Shelter and Housing Unit, IOM Ukraine

1. Category A Consultants: Tasks to be performed under this contract
2. Assist the Architectural Team in making mechanical designs for the construction of the housing buildings, as well as in coordinating with implementation partners and stakeholders.
3. Develop design documentation as responsible mechanical analysis specialist, including preparation of engineering/architectural plans, drawings, visualization, specifications, the scope of work, schedule of work, bill of quantities, cost estimates, and any other necessary technical documents.
4. Provide technical support to the Architectural Team by reviewing or preparing specifications and other construction-related procurement documents regarding mechanical discipline.
5. Assist the Architectural Team in coordination with the local authorities to provide all necessary permits for construction works as required by national legislation regarding mechanical discipline.
6. In coordination with the Architectural Team, support the field engineering team to ensure efficient and effective execution of works regarding mechanical discipline, complying with all technical requirements of IOM.
7. In coordination with the Architectural Team, plan and organize appropriate on-site supervision and inspections to ensure that the project is implemented according to approved design documentation regarding mechanical discipline.
8. Assist the Architectural Team in compiling regular reports as required, collecting, analyzing, and summarizing information on various aspects of the project, including financial, technical, and schedule compliance regarding mechanical discipline.
9. Support the Shelter Team in developing technical documentation, visits, or any other necessary task.
10. Ensure proper filing of documents according to data protection and confidentiality protocols.
11. Comply with IOM’s policies and procedures including prevention of sexual exploitation and abuse (PSEA) and promotion of a respectful work environment in order to contribute to a healthy workplace.
12. Undertake duty travel around Ukraine as required.
13. Perform any other duties that may be required.
14. Performance indicators for the evaluation of results

Consultant monthly reports to IOM fully correspond to requested tasks. The day-to-day work of the Mechanical Engineering Consultant will be coordinated with the relevant IOM project staff.

1. Education, Experience and/or skills required

Education:

• Bachelor’s degree or equivalent in Civil Engineering/Architecture from an accredited academic institution with at least three years of relevant professional experience.

Specific experience:

• Experience in mechanical design (mechanical analysis) and planning; experience in the design of residential building construction.
• Experience in architectural/structural designer’s supervision.
• Experience in design documentation approval and state expertise an advantage.
• Fluency in English and Ukrainian is required (oral and written).

1. Travel required

Yes, travel duties are mandatory according to the Contract.

1. Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates the ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

1. Other 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.  

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.  

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable. 

1. How to apply: 

Interested candidates are invited to submit their Personal History Form and cover letters or CVs with names and contacts of three referees to [email protected] with subject line “Mechanical Engineer” by October 8, 2024 at the latest.   

Only shortlisted candidates will be contacted.  

1. Posting period: 

From 24.09.2024 to 8.10.2024