Finаnce Assistant

Chemonics International Inc. is looking for a qualified professionals to fill two positions of  Finance Assistants  support Kyiv and South East portfolio

ESTIMATED PERIOD OF PERFORMANCE/LEVEL OF EFFORT: Long-term

BACKGROUND: The USAID Democratic Governаnce East Activity (DG East) aims to strengthen the connection and trust between citizens and their government in eastern and southern Ukraine by promoting an inclusive civic identity, common civic value and a unified Ukraine by addressing the divisive impacts of Russia’s aggression, and the consequences of ongoing armed conflict through increased citizen participation, improved service delivery and more responsive governance. DG East works to (1) develop greater acceptance of a shared civic culture bаsed on common values and understandings, and to (2) increase participation to improve Ukraine’s governance and reform processes and help to resolve community problems. DG East will provide opportunities for citizens to engage with their government, provide government with resources to support their citizens, and create opportunities for citizens of Ukraine to create hope in their future and positive changes in their daily lives. DG East activities are implemented across four regional portfolios and two physical office locations in Kyiv and Staryi Sambir.

JOB SUMMARY:  The Finance Assistant will be responsible for assisting in planning and implementing all aspects of the project accounting system and for maintaining an accounting database. The Finance Assistant is responsible for collecting and recording all information that will facilitate information exchange and dissemination of financial documentation and records to the Chemonics home office.

REPORTING: The position of Finance Assistant reports directly to the Finance Manager.  

PRINCIPLE DUTIES & RESPONSIBILITIES:  

• Review all payment requests generated by the office, ensuring that all back-up documentation and approvals are available for transactions.
• Scan and file accounting documents and prepare shipments of files to the Kyiv and home office.
• Proactively identify errors and/or missing documentation to ensure compliance of financial documentation.
• Assist the finance team with ensuring required financial documentation is filed (securely) in both hard copy and scanned and saved in project digital files.
• Conduct regular (not less than once per calendar year) reconciliation of vendors’ and service provider’s settlement accounts. 
• Prepare letters, correspondence, requisitions and other forms of documents of consequence to be signed by management.
• Explain generally accepted accounting principles, USАID and Chemonics regulations to staff and consultants, as necessary. 
• Assist the Finance Manager with occasional auditing of expenses, bank deposits, issuing payments to vendors, as well as ensuring proper stewardship and accounting of funds for in-kind cash grants, other program activities and program operations. 
• Prepare electronic bank payments through the Program’s Electronic banking system.  
• Supervises and contributes to maintaining the Project’s Vendor Database tracker. 
• Supervises and contributes to maintaining the Project’s Payment Request tracker. 
• Prepare package of documentation required for VAT exemptions. Prepare monthly informational reports and maintain received VAT bills and ensure their timely receiving.

SUPERVISORY RESPONSIBILITIES: The Finance Assistant does not have supervisory responsibilities.  

DUTY STATION: This position is remote with a possibility to be assigned to a specific office location based on project needs and the operating environment in-country. 

TRAVEL REQUIREMENTS: Ability to travel throughout Ukraine when safe conditions allow and when required. 

QUALIFICATIONS:  

• University degree in business administration, finance, or related field required OR at least one (1) year of relevant financial assisting and/or bookkeeping experience required, with preference for USAID-funded project management experience 
• Demonstrated knowledge of basic accounting and accounting practices as well as general best practices in Ukraine  
• Ability to work independently with minimal supervision, to prioritize multiple deadlines assignments in a fast-paced environment, to meet deadlines, and to exercise good judgement that reflects positively on the DG East program.  
• Knowledge of USAID rules and regulations preferred but not required  
• Ability to effectively use computer software
• Ability to effectively use internet banking system. 
• Demonstrated proficiency with Excel spreadsheet applications is also a requirement  
• Ability to effectively communicate verbally and in written form in Ukrainian. English basic level is required. 

APPLICATION INSTRUCTIONS:

Interested and qualified candidates should send their CV to [email protected] with Finance Assistant listed in the subject line by January 6, 2023. Candidates must ensure that CV does *not* include a photograph, date of birth, and/or marital status information.

No telephone inquiries, please. Candidates will be considered on a rolling basis, and only finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.