Finance and Administrative Assistant\ Фінансовий і адміністративний асистент

Project Overview

Pact is recruiting a Finance and Administrative Assistant for GAC-funded project Women of Ukraine: heard, capable, resilient. The goal of the project is greater realization of human rights and access to high quality services among women and girls in Ukraine and the advancement of gender equality across the country.

Position Purpose

The Finance and Administrative Assistant is responsible for performing program duties as assigned.

Specific Duties and Responsibilities:

• Receive and screen all incoming telephone calls and correspondence, transfer it to addressee, greet visitors.
• Circulate information, documentation to appropriate staff and external individuals and organizations.
• Assist Pact’s personnel with business travel arrangements.
• Assist with project events logistics – prepare invitations, participant and/or guest lists, other related tasks.
• Assist with procurement of goods and services.
• Handle accounting through Serenic accounting program.
• Develop and maintain vendors, consultants’ database and ensure that this information is available to all staff.
• Be responsible for all office supplies (including ordering and storing)
• Perform other duties as assigned.
• Perform all work safely and maintain a safe working environment.

Qualifications:

• Excellent organisational skills and ability to manage a complex workload and deadlines.
• Excellent communications.
• Highly effective administration skills including computing, word processing and internet use.
• Pro-active, intuitive, fast-thinker, and able to work with minimal supervision.

Education and Experience Requirements:

• University diploma.
• A minimum of three years of clerical or administrative experience.
• Must be familiar with the office practices, particularly in the office management field.

To apply please send cover letter and CV to [email protected] no later than May 15, 2019. Only shortlisted candidates will be contacted.