Finance Analyst, NPSA-9, DS – Kyiv (National Рosition)

In April 2024, UNDP launched a 5-years Green Energy Recovery Programme in Ukraine, which is an integrated initiative designed to diversify the country’s energy mix and address the impact of the war on its outdated energy systems. Developed through extensive consultations with the Government of Ukraine, local and regional authorities, the Programme aims to respond urgently to targeted attacks on the energy sector and support its green energy recovery.

The Programme supports the National Energy Strategy of Ukraine, contributing to energy security and independence, promoting a green recovery and transition of the energy sector, and facilitating further synchronization with the EU energy markets. This effort builds on UNDP’s engagement in energy system reconstruction and recovery, leveraging partnerships and lessons learned from the “Winterization Support to Ukraine” project.

Aligned with the UN Ukraine Transitional Framework 2023 and UN Winterization plans, UNDP is providing immediate support to national and local governments to repair energy infrastructure, ensuring critical services to war-affected populations. The Programme focuses on distributing generation sources, decentralizing the power system, and increasing the share of renewable energy sources to reduce reliance on coal generation and reduce CO2 emissions.

The Programme will enhance access to energy from decentralized renewable sources, foster economic empowerment, and improve public governance in the energy sector. These outputs will contribute to Ukraine’s nationally determined contributions (NDCs) towards the Paris Agreement, aimed at reducing global greenhouse gas emissions.

Sustainable energy solutions will be introduced through pilot projects, aligned with the UNDP nexus approach to risk reduction and resilience enhancement in war-affected communities. By boosting energy supply and decentralizing the energy system, the Programme aims to reduce reliance on humanitarian aid for essential services in these areas.To ensure the Programme activities and results are regularly monitored, evaluated and reported, UNDP invites applications from highly qualified and experienced Ukrainian professionals for the post of Finance Analyst.

The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse.

1.Financial management and project budget management:

• Prepare the Green Energy Recovery Programme in Ukraine budget and annual workplan based on the project management guidance.  
• Prepare and review the financial reports of the Green Energy Recovery Programme in Ukraine.
• Send payment requests to the Country Office.
• Perform financial analysis and oversight for all resources of the Green Energy Recovery Programme in Ukraine. 
• Analyze and monitor financial situation and present forecast to the project management.
• Plan proper expenditure, tracking and audit of financial resources.
• Organize and oversee project cashflow and revenue management process.
• Ensure full compliance of financial activities, financial recording/reporting and audit follow up as per UNDP rules, regulations, policies and strategies.
• Prepare budget and monitor project expenses in Quantum on a regular basis, report on the project delivery.
• Ensure that advances and direct payments are properly raised and made on timely basis.
• Support Green Energy Recovery Programme Manager to ensure proper planning, internal control system and safeguard measures for efficient and effective use of financial and other resources of the Project.
• Ensure full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system.
• Support Programme Manager on preparation of budgets, periodic expenditure reporting, donor reporting and other financial reports.
• Properly manage bank and cash operation of the Programme.
• Maintain complete sets of books of accounts and financial records on a daily basis following standard accounting principles.
• Support Programme Manager in analysis and monitoring of the financial situation, presentation of forecasts for the Project, monitoring of financial exception reports for unusual activities, transactions.
• Ensure financial transactions are authorized, recorded, filed with adequate supporting documentation.
• Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
• Provide coordination support in the audit and spot check process in accordance with UN/UNDP rules, regulations, policies and procedures including pre-audit preparations and ensure continuous follow ups on the implementation of audit findings.

  2. Effective financial analysis, monitoring and reporting focusing on the achievement of the following result:

• Ensure implementation of operational and financial management strategies and procedures;
• Ensure proper control of the Programme accounts.
• Full compliance of financial activities with UNDP/UN rules and regulation, policies, procedures and strategies; effective implementation of the internal control system.
• Timely corrective actions on accounting entries, timely response to HQ/Donors/CO requests to resolve financial data issues.
• Analysis of requirements and synthesis of proposals on proper mechanisms to build internal and external Programme management capacity.
• Continues analysis of corporate financial strategies and policies, assessing the impact of changes and making recommendation on their implementation in the project.
• Monitor the progress on the procurement processes.
• Review and report the financial risk management issues, ensure timely accounting and reconciliation of all transactions.
• Ensure timely financial reporting to the donors.

3. Knowledge building and knowledge sharing

• Maintain an effective stakeholder engagement approach.
• Based on need, support relevant RPP financial focal points to identify new programme financial management, joint quality assurance and audit.
• Organizing on job and capacity trainings on specialized financial matters
• Organizing of training for finance team in the unit.
• Performs other related duties as required.

Institutional Arrangement

Under the direct supervision of Programme Manager and in close cooperation with Operations Analyst, Procurement team, Project Analyst, Project Associate and UNDP Ukraine CO Finance, the Finance Analyst will provide overall support to the Project on financial issues.
Competencies

Competences
Core
Achieve Results:    LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline 
Think Innovatively:    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  
Learn Continuously:    LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback 
Adapt with Agility:    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  
Act with Determination:     LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident 
Engage and Partner:    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships 
Enable Diversity and Inclusion:    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination  

Business Development – Knowledge Generation – Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Management – Results-based Management – Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management – Monitoring – Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Business Management – Evaluation – Ability to make an independent judgement based on set criteria and benchmarks; to anticipate client’s upcoming needs and concerns
Business Direction and Strategy – System Thinking – Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Development – Knowledge Generation – Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Finance – Financial planning and budgeting – Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting

•  A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master’s) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
• Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
  • Candidates with MBA or master’s in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.

Min. years of relevant Work experience:     

• Minimum of 2 years (with Master’s degree) or 4 years (with Bachelor’s degree) of relevant experience (including in the area of financial management, accounting and audit) on the national or international level.
  Desired experience:
  •    Financial management experience with the UN system, International NGO is a strong asset.
  •    Experience in web based financial systems/ enterprize resource planning software will be an asset.

Required skills and competencies:

• Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Desired skills:    

• Familiarity with the relevant Ukrainian national laws and procedures.

Required Language(s) (at working level):    

• Excellent written and oral English and Ukrainian is required.
• Knowledge of any other UN official language is an asset. 

Professional Certificates:    

• Finance Certification is an asset.