Field Assistant – Представництво МОМ в Україні

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

 Context:

Under the overall supervision of the Programme Officer (Preparedness and Response), and the direct supervision of the Head of Field Office, the successful candidate will contribute to the implementation of IOM humanitarian response and early recovery efforts in the Eastern Conflict Area of Ukraine.

 Core Functions / Responsibilities:

1. Assist in the implementation and monitoring of humanitarian response and early recovery project activities.
2. Support project specialists in regular reporting (IOM internal, IOM external, UN-related, including 5W and situation reporting), correspondence, publication and presentation materials.
3. Provide informal interpretation and written translation (English/Ukrainian, Russian as well) when necessary.
4. Take notes at relevant programme events.

3. Monitor budgets; verify availability of funds; obtain necessary approvals and on a regular basis update budget related information. 
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identify shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, other agencies of the United Nations, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the projects. 

11. Render support to programme visibility as necessary.
12. Undertake duty travel within Ukraine, to areas selected for humanitarian response and early recovery programme, on an as-needed basis.

Perform other relevant duties as may be assigned.

Required Qualifications and Experience

Education

• High school degree or equivalent with five years of professional work experience.

OR

• Bachelor’s Degree (preferably in public administration, law, political science, international relations) from an accredited academic institution with at least three years of responsible work experience.

Experience

• Experience in liaising with governmental authorities, national or international institutions, agencies of the United Nations and non-governmental organizations;
  • Knowledge of a broad range of subject areas within humanitarian assistance;
  • Knowledge of the principles related to project management;
  • Good writing skills

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in humanitarian activities in NGCA is an advantage.

Languages

Fluency in English, Ukrainian and Russian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (iom.org.ua/sites/default/files/personal_history_form_2016.xls) to [email protected] by 31 December 2021 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.