Фахівець/чиня з моніторингу та оцінки в команду Plan International

Who are Plan International?

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for — and respond to — crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

Role Purpose and Background

The conflict in Ukraine is resulting in a major humanitarian crisis with over 4 million people having fled to neighbouring countries, and millions displaced within Ukraine. Plan International is responding to the crisis and working in partnership with civil society organisations in Ukraine, Poland, Romania, and Moldova to meet the key needs of those affected by the crisis as well as host communities.

Plan International has been present in Ukraine since July 2022 and has established partnerships with civil society organisations, ensuring national actors are equipped with technical support, best practices and flexible resources, with a primary thematic focus on Child Protection, SRHR, Education and Mental Health & Psychosocial Support.

Dimensions of the Role

The Compliance Officer will focus on general grant management support and advice on donor compliance. The post-holder contributes to project start-up, project activity monitoring, partnership monitoring for one specific project.

The projects are funded by Federal Ministry for Economic Cooperation and Development (BMZ) and German Federal Foreign Office (GFFO).

Accountabilities

Under the supervision of the Programme Manager, the Compliance Officer will perform the below main activities:

• Ensure that grants and contracts are well administered, and program/support teams and partners are fully informed of relevant donor compliance regulations, Plan International procedures and compliance manuals are well understood.
• Make frequent monitoring trips to the project areas to monitor project activities, identify opportunities and constraints and make any necessary adjustments, including capacity strengthening on compliance requirements.
• Support the proactive identification of compliance risks within the project and advise support teams and senior management on necessary mitigation actions.
• Support program staff in grant revisions, budget realignments and other actions as required.
• Regularly update the progress, priorities, and constraints of project implementation, focusing on proper donor compliance rules and regulations, ensuring that documentation is provided to support activity spending.
• Represent Plan in internal/external meetings.
• Ensure that Plan’s child protection and safeguarding policy is respected, and all cases of abuse are reported.
• Implement the project according to Plan’s and donor’s project cycle procedures and standards.
• Ensure that agreed roles and responsibilities between program stakeholders are fulfilled as per contractual obligations.
• Work together with the programs and finance staff to ensure timely delivery of high-quality reports that meet donor and Plan International standards and requirements.
• Conduct capacity building for national and partner staff on compliance rules
• Establish and ensure effective channels of internal and external communications.

Key relationships

Country Director, Programmes Director, Technical Specialists, Grants and Finance Specialist, and support staff (Finance and logistics); Local project partners; Ukraine Response Hub and Global Hub relevant teams; relevant colleagues in Plan Germany.

Technical expertise, skills, and knowledge

Essential Knowledge

• University degree (Master) in relevant field: accounting; reporting; grants finance; financial planning and analysis etc.
• Proven experience with an International or local NGO
• Proven experience with projects funded by international donors (experience with German institutional donors GFFO or BMZ will be an asset)
• Good knowledge and understanding of humanitarian principles and established.

• Knowledge of relevant Ukrainian legislation
• Experience of implementing projects in education, SRHR, child protection, cash and voucher assistance, gender and participatory approach will be an asset

Essential Skills

• Strong strategic decision-making and communication skills including reporting and presentation
• Excellent written and verbal communication skills in English and Ukrainian
• Demonstrated ability of teamwork, coordination, and planning
• Knowledge of usual office software (e.g., Word, Excel, PowerPoint) and regular communication channels (Teams, email, Skype).
• Solution focused; able to co-ordinate and plan work efficiently to meet deadlines and prioritise effectively; deliver on time and scope with ambiguity.
• Strong financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP.
• Knowledge and experience in using SAP and Microsoft D365
• MS Excel proficiency

Essential Behaviours

• Committed to Plan International’s strategy and values
• Experienced with working in collaboration with Senior Management
• Team player and relationship builder
• Able to work calmly under pressure, volatile & insecure environment and at unpredictable (long) hours during emergency response
• Comfortable in a multi-cultural environment, values diversity
• Communicator;  Promotes innovation and learning; Communicates clearly and effectively; Strong team building and motivational skills;  Demonstrates clear respect to all and especially children and women without discrimination
• Demonstrates honesty and transparency in holding self and others to account to deliver on agreed goals and Plan’s standards of behaviour

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest, and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

This position is contingent on the approval of donor funds — with an estimated starting date of 1 July 2023.

Who are we looking for?

We strongly encourage citizens of Ukraine to apply, including those who have been displaced as a result of the conflict and members of minority communities. We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and idea.

Where will I be based?

Our main office is in Kyiv, Ukraine.

Why join Plan International?

It’s an exciting time to join as we shape our longer-term strategy and presence within each of the response countries. You’ll have a direct impact on women and children affected by the conflict in Ukraine.

How do I apply?

Please submit your CV and Cover Letter till 21st of June via email: [email protected].

Please note, interviews will take place on a rolling basis and we reserve the right to close this advert once sufficient applications are received. During our emergency response, there may be a delay in hearing from us; at Plan International we appreciate the time invested in application processes and aim to respond to every candidate in due course.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.