Cтарший/а Асистент/ка Програми / Senior Programme Assistant

Open to Internal and External Candidates

Position Title: Senior Programme Assistant
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G6
Type of Appointment: Fixed Term, One Year with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 16 June 2024 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission (CoM) and Programme Manager (Livelihoods and EconDev) in Ukraine and the direct supervision of the National Project Officer (SME Boost), the successful candidate will contribute to implementation of IOM Ukraine economic recovery activities that focus, inter alia, on employment opportunities, Micro-, Small-, and Medium-Enterprises (MSMEs) support and diaspora engagement.

 Core Functions / Responsibilities:

1. Actively participate in the planning, coordination, implementation, reporting and monitoring of Migration and Sustainable Development (MSD) projects activities.
2. Support coordination of MSD project activities as assigned by the supervisor.
3. Compile, summarize, analyse, and present information/data on specific MSD related topics, highlighting noteworthy issues for the consideration of appropriate parties.
4. Coordinate with Resource Management Unit as required for effective project implementation, to initiate requests, obtain necessary clearances, and ensure that the MSD project processes are run in line with IOM guidance and procedures, etc.
5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
6. Draft correspondence on MSD-related issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
8. Respond timely and/or coordinate the response with relevant colleagues and organizational units to complex information requests and inquiries; present MSD work to external partners.
9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
10. Support coordination of beneficiaries, consultants and implementing partners (IPs) selection and contracting processes, monitor work of contracted parties and report any non-compliance to the supervisor.
11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; supervise other staff as assigned.
13. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• High school diploma with six years of relevant experience; OR,
• Bachelor’s Degree in Political or Social Sciences, Economics, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Understanding and ability to clearly communicate about key areas in labour migration and economic development, knowledge of the context in Ukraine is desirable.
• Experience in working with MSMEs, Ukrainian government and civil society is an asset.

Skills

• Good knowledge of the migration and sustainable development related subject areas dealt with by the Organization;
• Excellent planning, organization and coordination skills;
• Proven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite.

Languages

Fluency in English and Ukrainian is required (oral and written).

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators – Level2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form and sending to [email protected] by 16 June 2024 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 06.06.2024 to 16.06.2024