Audit and Compliance Officer/ Спеціаліст_ка із аудиту та комплайансу

Background 

Global Communities provides support to Ukraine by delivering humanitarian, recovery, and development assistance through a community-led response. Global Communities’ response is designed with the goal of saving lives, reducing suffering, and addressing urgent needs while supporting communities to lead their own response and prepare for recovery.  

Job Summary 

The position will be responsible to support the department in evaluating the effectiveness of internal controls and determine compliance of organizational functions with USAID/BHA and local regulations, organizational policies, and procedures. The role requires good knowledge and understanding of risk management, internal control and compliance concepts within Supply Chain, Finance, Administration, Human Resources and Program. Successful applicants will undergo on-the-job training in application of GC’s internal audit, compliance tools and methodologies. This position is based in our head office in Kyiv, Ukraine.  

RESPONSIBILITIES:  

1. Assessing Organizational Compliance (40%)

•  Contribute to the department’s risk assessment, control and governance process in the following areas: 

• Compliance with internal policies and external regulations. 
• Efficiency of processes. 
• Safeguarding assets from loss and misuse. 

• Perform Compliance and internal Audit reviews according to the approved plan, as well as based on special requests, including but not limited to the following:  

• Conducting a detailed and thorough review of sampled transactions to ensure they are processed in accordance with Global Communities’ policies, donor rules and regulations and applicable local laws.  
• Participate in physical inspection visits and due diligence checks for current and potential vendors, in the observer capacity. 
• Documenting all work through high-quality work papers, in line with department’s methodology. 

• Summarize agreed upon findings based on objective observations; draft internal compliance/audit reports, referencing corresponding policies, guidelines, and include recommendations based on root cause of the issues, to address and prevent organizational risks. 

• Contribute to the process of providing advice on internal controls and risk management techniques to management. Propose changes in the policies and procedures for the general operation of the organization to prevent improper conduct and protect against non-compliance.  

2. Partners’ Compliance; Investigations (50%)

• In coordination with supervisor, review the adequacy and effectiveness of GC’s implementing partners’ (subawardees) systems and internal controls, ensuring that they offer adequate protection against error, fraud, loss or non-compliance. 
• Support the team with regular reviews, such as subawardee spot checks, to identify areas of risk and mitigation relating to partner organization’s systems, governance and compliance. 

• Develop reports outlining results of audits and reviews, weaknesses observed and recommending relevant corrective actions to prevent them in the future. 
• In coordination with supervisor, perform various investigation procedures such as data analysis, thorough review of evidence, conducting interviews, surveys and verifications to address the reported issues and identify corresponding gaps in internal controls.  
• Assist the department in developing objective and relevant opinions based on factual information obtained, and in drafting the investigation reports capturing factual details and properly concluding each allegation/ complaint or issue. 

3. Internal Departmental Reporting (10%)

• Perform timely registration of planned, active and completed assignments, status of their completion against the plan.  
• Maintain proper electronic documentation for all work performed and reports issued, adhering to internal workpaper completion and archiving requirements from Regional Compliance. 
• Support supervisor in producing ad hoc reports based on the department needs and management requests. 

• Maintain a high level of confidentiality and security of entrusted data. 

• Perform other job-related tasks assigned by the supervisor. 

Working Relationships 

The Audit and Compliance Officer reports to the Audit and Compliance Manager.  

Education and Training 

• University degree in Accounting, Business Administration, Financial Management, Economics, or other compliance-related field. 
• Completion of Certified Internal Auditor,  Certified Public Accountant (CPA) or a similar program would be an asset. 

Experience 

• Minimum of 3 years or equivalent experience in the field of compliance, audit (internal or external), financial management, internal control evaluation, etc.  
• Professional experience working in international non-profit organization and familiarity with USAID regulations is strongly preferred. 
• Understanding of risk management and risk assessment concepts highly desirable. 
• Solid knowledge of government statutory requirements in areas including but not limited to taxation, labor law, company registration and other applicable local requirements. 
• Experience in undertaking interviews, inspections and investigations would be an advantage. 

Technical and Soft skills 

• Strong analytical and reporting skills, accuracy and attention to detail 
• Ability to work independently while being a strong team player, be a proactive problem-solver. 
• Very good communication skills (verbal and written) and ability to build positive relationships across departments 

• Excellent command of Microsoft Excel, good knowledge of standard office programs 
• High standards for quality of work and solution-driven attitude 
• Excellent time management skills and the ability to prioritize work when under pressure 
• Must be flexible, willing to perform assigned and additional duties and work irregular hours 

Language skills 

• Proficiency of both verbal and written English 
• Fluency in Ukrainian 

 Applications: 

Candidates are asked to apply using the link https://forms.gle/we3assSPG2yXCAWs6 

uploading their CV and Cover letter, by 11:59 PM  December  25, 2022.  

Please be advised that only shortlisted candidates will be contacted. Applications in languages other than English will not be reviewed. This position is open to Ukrainian candidates only.  

Global Communities is committed to ensuring a safe and respectful environment for all staff, representatives, partners, participants, and anyone with whom Global Communities interacts worldwide, especially children and adults at risk. All Global Communities staff and representatives are explicitly prohibited from engaging in any activity that may result in any kind of breach of our safeguarding policies. In addition, it is Global Communities’ policy that it is the responsibility of anyone engaged with Global Communities to proactively build a safe and supportive environment in our work. All our staff and representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.