Асистент/ка проєкту/Project Assistant (WASH) – 2 positions

Open to Internal and External Candidates

Position Title: Project Assistant (WASH) – 2 positions

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G5

Type of Appointment: Special Short-Term, Nine months with The possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 25 September 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration and improve living conditions of Internally Displaced Persons (IDPs). 

Under the overall supervision of the Chief of Mission and the Program Manager (WASH), and the direct supervision of the Project Officer (WASH), the incumbent will be responsible for carrying out WASH project functions in accordance with IOM’s regulations, rules and procedures.

 Core Functions / Responsibilities:

1. Assist in implementation WASH projects according to the agreed response strategy and plan. 
2. Liaise closely with the Project Manager (WASH) and other Project assistants (WASH) throughout the planning, implementation, and monitoring stages of WASH projects.
3. Participate in the assessments, definition of technical documents and contracts for the construction, rehabilitation and upgrading of WASH facilities.
4. Participate in assessments of water and sanitation needs. 
5. Continuously assist to monitor the WASH activities using both quantitative and qualitative data.
6. Monitor and verify WASH projects are implemented in line with the requirements and in accordance with IOM, donor, Cluster, country and international standards i.e. Sphere and HAP standards.
7. Assist in the preparation of technical   site layout, and bill of quantities for all planned works. Provide technical inputs to logistics/ procurement in calling for bids, technical evaluation, assist in preparing the contractual agreements and monitoring the work of successful contractors.
8. Support in preparing the requests of the materials, and verifying the technical specifications and quality delivered by suppliers and contractors.
9. Support site planning in terms of locating WASH facilities as required in new site developments and extensions. Support topographical survey and setting out of drainage lines.
10. Continually support to assess emergency needs, as requested, especially taking in the broader perspective of WASH and public health.
11. Submit daily, weekly, and monthly reports on time using standard format. 
12. Effectively work together with other WASH Cluster partners in executing WASH response activities.   Maintain effective communication and networking through partnership and collaboration.
13. Coordinate closely with local government and sectoral stakeholders/counterparts to exchange information on the implementation of WASH projects.
14. Suggest areas for improvement and record lessons learnt for future activities.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma or equivalent with at least five years of relevant working experience;

OR

• Bachelor’s Degree or equivalent in Civil Engineering, Water Resources Engineering, Environmental Engineering, Architecture, Public Health, or a related field from an accredited academic institution with at least three years of relevant work experience.

Experience

• Experience in humanitarian field is mandatory; WASH in emergencies is an asset. 
• Experience with design-related software (e.g. AutoCAD) and ability to prepare schedules/bills of quantities and cost estimates is an asset.
• Must have strong analytical, planning and people management skills. 
• Ability to prepare clear and concise reports.
• Proficiency in computer applications (MS Word, Excel, Outlook etc).
• Interpersonal skills.
• Proactive, independent worker, great team player, fast learner.
• Ability to maintain integrity in performing responsibility assigned.
• Administrative & Time Management skills.

Languages

English and Ukrainian is required

Fluency in Russian is desirable.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected] by 25 September 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 11.09.2023 to 25.09.2023