Асистент/ка Проєкту / Project Assistant (Operations) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Project Assistant (Operations)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G5
Type of Appointment: Special Short-Term, Six months with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 3 October 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the Programme Coordinator (Shelter & Housing), and the direct supervision of the Operations Officer (Shelter) and in close coordination with the Programme Manager (Shelter) and Senior Project Assistant (NFI/Winterization/Distribution), as well as Supply Chain Officers and Warehouse Officer, the successful candidate will be supporting operational activities related to distribution of the Emergency Shelter Kits (ESK), construction materials, winterization items or any other item required by the program.

Core Functions / Responsibilities:

1. Support all distribution/logistic operations activities in close coordination with the focal points from Shelter/Housing Unit as well as Warehouse Manager, Fleet Manager and external stakeholders/service providers.
2. Support in the distribution plans and assist in the implementation of distributions of ESKs, construction materials, heating appliances, solid fuel and any other items that need to be distributed or donated.
3. Support in identification of suitable supply routes for large scale winterization distribution including storage yards and warehouses.
4. Assist in raising and tracking of relevant purchase requests and conduct necessary follow ups with the Logistics and Procurement Unit.
5. Engage with Implementing Partners as required and support in the monitoring of activities. Monitor distribution activities at field level and follow-up that those are implemented in line with safety measures and visibility requirements of donors.
6. Support coordination with local Governments, especially with regards to needs, beneficiary lists and distribution plans. Assist in drafting Donation or Handover Forms as required.
7. Support in maintaining program trackers up to date and contribute as requested to different reports.
8. Support in conducting quality control and document progress of delivery and distribution.
9. Adhere to the highest standard to IOMs policy on the Prevention of Sexual Exploitation and Abuse (PSEA) and monitor implementation partner and contractor implement those standards to the same level.
10. Perform any other duties that may be assigned.

Required Qualifications and Experience

Education

• High school diploma/certificate with at least five years of relevant work experience

 OR

• Bachelor’s degree or equivalent from an accredited academic institution preferably in International Relations, Supply Chain Management or other related fields with at least three years of professional work experience

Experience

• Experience in the field of logistics and distribution management.
• Experience in design, planning and implementation of supply chains.
• Experience working with a non-governmental organization and/or international organization is an advantage.
• Excellent knowledge of supply chain planning, logistics and distribution management.
• Knowledge of applicable codes, policies, standards and best practices related to humanitarian programming.
• A sound and up-to-date knowledge of local governance and policies
• Knowledge of emergency response humanitarian aid programming, preferably with experience in Shelter and Settlements, Non-Food Items (NFIs), Cash, and/or Operations projects.
• Broad sector knowledge in the areas of operations in after disaster and conflict and reconstruction responses.
• Knowledge of programme management cycle is desired.

Skills

• Proficiency in computer applications (MS Word, Excel, Outlook, PowerPoint, etc.)
• Ability to work quickly and accurately and pay attention to detail.
• Ability to meet deadlines and work under pressure.
• Ability to present clear and concise information and good communication skills.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages

For all applicants, fluency in English and Ukrainian are required (oral and written).

The incumbent is expected to demonstrate the following values and competencies:

Values - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators – Level 1

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form and sending to [email protected] by 3 October 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 19.09.2023 to 03.10.2023