Асистент/ка фінансового відділу із питань нарахування заробітної плати / Payroll Assistant (Lviv, Kyiv, Dnipro or Odesa)
ЗАВЕРШЕНО
Mercy Corps Ukraine is pleased to announce the vacant position of Payroll Officer at its Lviv, Kyiv, Dnipro or Odesa office.
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future. Mercy Corps is responding to the Ukraine emergency since the escalation of armed conflict across the country in February 2022. The attacks set off a wave of displacement internally and into the countries along Ukraine’s western borders. Mercy Corps response programs focus on multi-purpose cash intervention and other key sectors, particularly food security, livelihoods, NFIs, and protection. Mercy Corps is also supporting local NGOs and other civil society actors currently supporting displaced populations, as well as those in Ukraine sheltering in place. As Mercy Corps pursues its objectives in the region it will continue to assess the security situation in areas of potential operation, with an eye towards the logistics of possible programmatic interventions and positioning going forward. Mercy Corps Ukraine Response currently has operations in Ukraine, Poland and Moldova, it employs approximately 200 staff and has Awards/Programs in place with over 40 local Partners. Active annual Awards are approximately $90m.
Program / Department Summary
The Mercy Corps Finance and Compliance (F & C) Department is responsible for all financial functions including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the F & C Department provides timely reports and assistance to the Senior management team and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
The new position of Payroll Assistant will report to the Ukraine Payroll Officer and assist her with ensuring that all Ukraine employees are paid on time, all payroll calculations are correct and in compliance with Mercy Corps regulations, national team handbook and with Ukraine Labour Code. They will ensure that all payroll documentation is collected, verified, approved and properly filed. The Payroll department is also responsible for all statutory employees income tax reporting and other government reports and works in close coordination with the HR department for all payroll payments preparation. The Payroll Assistant position, like that of Payroll Officer, will be based in Lviv, Ukraine.
Essential Job Responsibilities
Ukraine national Payroll
- Assist in the migration from external payroll service provider to internal payroll processing with new payroll software, expected before end of December 2023,
- Preparation of bi – monthly payroll data, review calculations from software, corrections as needed, ensuring matching documentation is filed (including sick leave, vacation pay, overtime, other types of leave, allowances, etc.),
- Maintenance and timely submission of Labour report (Quarterly),
- Reconciliation of salary and accruals accounts before payments,
- Prepare salary payment package to payment team for processing in the correct format,
- Preparation of end of service payments taking into account all information from HR, leave balances, insurance calculations, etc,
- Calculation of sick leaves and follow-up on pension funds receipts and payments to staff members,
- Review of business trips advance requests, review of business trips expense reports,
- Reconciliation of travel advances with expenses report,
- Preparation of tax payments related to payroll and expense reports,
- Preparation of certificates of employment upon request, and
- Other related payroll tasks to ensure timely bi monthly payroll and full regulatory compliance to Ukraine Government entities.
Ukraine medical and life Insurance
- End of service insurance tax calculations
- Preparation of monthly life and medical insurance amortization entries
- Any other tasks as requested by supervisor
Supervisory Responsibility: None
Accountability
Reports Directly To: the Payroll Officer, Department of Finance and Compliance, Ukraine Response (Lviv)
Works Directly With: HR Team and Finance Team, and supports the other Departments in Ukraine Response, comprising: Operations, Security and other MC in different Responses – as required.
Minimum Qualification & Transferable Skills
- Higher Education in accounting, auditing or other finance related topics,
- Good knowledge (& preferably demonstrated experience in implementing) Ukrainian Labour Legislation and in particular on salary calculations, good knowledge on income and military tax accounting,
- Good computer skills in MS Office programs, particularly Excel, but also 1C, Medok,
- Work experience in a similar position in private of NGO sector of 2 years or more,
- Very good attention to detail,
- Ability to analyze large amount of data and spot mistakes,
- Ability to meet deadlines, including under pressure, and competing deadlines.
- Very clear and diplomatic customer service skills in explaining to staff specifically what documents are required and what calculations generate the monthly payroll, and
- Fluency in Ukrainian is required. Proficiency in English is very helpful, but is not mandatory.
Success Factors
The successful candidate will be literate, calm and ideally have some experience with Ukraine Labor Code and payroll processing and payroll software. S/he will have a strong attention to detail to ensure that staff bi – monthly payroll is calculated correctly and importantly, in a timely manner. S/he will be honest, conscientious and have a service oriented mindset with ability to address other team members queries about payroll calculations.
Living Conditions / Environmental Conditions
The position is based in Ukraine, in Lviv, Kyiv, Dnipro or Odesa. The position requires up to 40% travel to support programming, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited.
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
