Фахівець/чиня відділу закупівел / Procurement Officer в проєкт «Сприяння доброчесності у публічному секторі»

DAI is seeking highly qualified candidates to occupy full-time Procurement Officer position to work on the recently awarded Promoting Integrity in the Public Sector Activity (Pro-Integrity), a $90 million, multiyear contract funded by USAID.

Project Background

The USAID Promoting Integrity in the Public Sector Activity (Pro-Integrity) will concentrate on addressing three narrow development challenges within its manageable interest and influence to overcome corruption risks at the national institutional level, local government level, and related to Ukraine’s recovery and reconstruction. Specifically, these include:

• Anti-Corruption Institutional Challenges: Nascent anti-corruption institutions facing depleted human resources and budget austerity during wartime face challenges guaranteeing adequate corruption prevention, deterrence, and the inevitability of punishment for corruption offenses.
• Weak Anti-Corruption Controls in Local Government: Weak anti-corruption compliance and control measures in local communities, depleted human resources, and humanitarian emergencies during wartime challenge adequate corruption prevention, deterrence, and the inevitability of punishment for corruption offenses at the local level.
• Recovery and Reconstruction Corruption Risks: Unresolved corruption risks due to the lack of internal control, non-transparent procedure, and weak civil oversight over key reconstruction processes, including infrastructure restoration, asset management, and environmental recovery, create risks for transparent and accountable reconstruction and recovery.

The Pro-Integrity Activity will pursue a problem-driven approach addressing the root causes through targeted objectives aligned with the mission and U.S. government strategy.

Position Description

The Procurement Officer coordinates and supports the procurement of goods and services while ensuring integrity, fairness, and openness in procurement processes and adherence to all relevant policies, procedures, and controls. S/he will help to ensure compliance with USAID policies and procedures, contractual limitations and requirements, and any other procurement policies, procedures, controls, and reporting systems established by the project’s Field Operations Manual (FOM) and general DAI policies and procedures.

Key Duties & Responsibilities

• Implements and supports procurement activities initiated by the field offices under the supervision and direction of the Procurement Manager.
• Ensure compliance of procurement activities with relevant USAID policies and procedures, contractual limitations and requirements, and any other procurement policies, procedures, controls, and reporting systems established by the project’s Field Operations Manual (FOM) and general DAI policies and procedures.
• Help to ensure integrity, fairness, and appropriate transparency in procurement processes while ensuring adequate competition is achieved per relevant policies and procedures.
• Provide relevant guidance to other project staff to ensure adequate understanding of relevant procurement policies and procedures to facilitate effective and efficient procurement activities and compliance with all relevant requirements.
• Coordinate procurement processes, working with the Procurement Manager and relevant members of the project team to determine and define relevant technical specifications and prepare thorough and accurate requisitions, cost estimates, and statements of work.
• Conduct market research, in coordination with other project team members as appropriate, to identify potentially qualified vendors/suppliers for planned procurement activities.
• Conduct pre-award responsibility and financial reviews and assessments of potential subcontractors and suppliers, as appropriate.
• Help to build and maintain beneficial/positive, ethical, and open supplier/vendor relationships according to procurement policies and practices.
• Help to advise and determine appropriate procurement and source selection methods.
• Conduct market research and collect independent price information to inform price analysis, and prepare cost evaluation and source selection documentation, including relevant price data.
• Coordinate with technical staff to organize meetings, facilitate discussion, and develop information and recommendations to inform evaluation and source selection processes.
• Facilitate evaluation of applications and bids with consideration for allowability, allocability, reasonableness, and consistency.
• Prepare complete, comprehensive, and compliant documentation for procurement processes, approvals, and resulting contracts or agreements.
• Upload all required and relevant procurement documentation and records to the project’s TAMIS and SharePoint files, ensuring appropriate and timely organization and completeness of project records and relevant approvals in TAMIS.
• Support preparation of documentation to support all relevant internal and external approvals as required by USAID/FCDO, DAI, and contract requirements, and ensure that all approvals are appropriately documented in DAI’s procurement systems.
• Contribute to the preparation and issuance of subcontracts, purchase orders, and task orders, and any subsequent amendments or modifications, as appropriate, and coordinate with vendors/suppliers to ensure they understand the terms, conditions, and roles and responsibilities of their work with the project.
• Contribute to regular reporting and updates on the status of procurement activities, including forecasting start-up and closeout timelines, applicable amendments, invoice and payment schedules, and any other relevant sector data.
• Contribute to tracking and monitoring deliverable and payment schedules to ensure the timeliness and quality of deliverables, payments, and cashflow requests; elevate issues to the Procurement Manager, when appropriate.
• Conduct regular reviews of procurement related documentation to ensure accuracy, completeness, and compliance.
• Other duties as assigned by the Procurement Manager or Chief of Party.

 Qualifications

• A bachelor’s degree in a relevant field of study, such as accounting, finance, business administration, project management, or another related field.
• A minimum of seven (7) years of relevant processional experience, including substantive experience planning, implementing, and managing procurement activities, and/or experience in administration, operations, logistics, and/or other related areas.
• Prior experience in administration, operations, and/or procurement for a USAID- or other international donor-funded development project preferred.
• Applied knowledge of USAID and US government contracting requirements established by the Federal Acquisition Regulations (FAR) preferred.
• Ability to effectively manage multiple concurrent tasks and competing priorities, excellent organizational skills, and attention to detail.
• Strong interpersonal communication and collaborative teamworking skills. 
• Demonstrated proficiency in the use of Microsoft Office applications, including Word and Excel.
• Fluency in Ukrainian with excellent oral and written communications skills required; professional proficiency reading, writing, and speaking English preferred.

Application Instructions

Qualified individuals with disabilities are encouraged to apply.

Please submit your Cover Letter and CV to [email protected]

Only shortlisted candidates will be contacted. Please include “Application for Procurement Officer: your name and surname” in the subject line. Interviews will be conducted on a rolling basis.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries where we live and work.  DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment, as well as other ethical breaches. All our positions are, therefore, subject to stringent vetting and reference checks.

DAI Organization and Values

DAI is a global development company with corporate offices in the United States, the United Kingdom, the EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries where we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment, as well as other ethical breaches. All of our positions are, therefore, subject to stringent vetting and reference checks.

DAI is an equal opportunity/affirmative action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.