Асистент з питань комунікацій (MOM)/Communications Assistant (IOM)
ЗАВЕРШЕНО
Communications Assistant
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G4
Type of Appointment: SST, 6 months, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 21 February 2018
Core Functions / Responsibilities:Under overall supervision of the CoM and direct supervision of the Communications and Outreach Officer, the incumbent will work to provide communications support to the Mission’s units, specifically in relation to public information and visibility.
- Assist in implementing/organizing communications and outreach activities to foster IOM’s visibility among its governmental, non-governmental, international partners and the Ukrainian society providing for the efficiency and sustainability of the Mission’s external and internal communications and supporting the organization’s objectives.
- Draft and edit the Mission’s and individual programmes’/projects’ newsletter/circular, promotional, visibility, analytical, and administrative publications, products, and materials.
- In coordination with the supervisor, maintain and update the Mission’s online and social media resources, ensuring sustainable and timely dissemination of the Mission’s key messages.
- Provide support in drafting articles, briefs, press announcements, press releases, and responding to media inquiries related to the work of the Mission and IOM globally.
- Facilitate the preparation of the Mission’s and individual programmes’/projects’ information and promotional materials and publications by assisting monitoring the work of external designers as well as printing companies/service providers.
- Liaise with external photographers, video production companies, etc. to ensure high quality photo and video materials on the wide range of the Mission activities in the country.
- Assist in the organization of public awareness campaigns and events on different aspects of Mission work.
- Assist with the media review of topics related to the work of IOM in the national, regional and global contexts.
- Liaise with global and local media and communications counterparts of other international and donor organizations in Ukraine, Ukrainian Government and civil society structures.
- Provide Ukrainian-English and English-Ukrainian informal translation of various documents and materials, when necessary.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- High school Degree with at least 4 years of professional work experience preferably in journalism, communications, public relations or relevant sphere.
OR
- Bachelor’s Degree or equivalent from accredited academic institution (preferably in communications, journalism, media studies, social or cultural sciences) with at least 2 years of professional work experience.
Experience
- Experience in writing articles and editing, with good storytelling and reporting skills.
- Good analytical skills and ability to work with large amounts of information.
- Knowledge of and interest in migration.
- Good communication, interpersonal and organizational skills.
- Experience in written translation and interpretation.
- Knowledge of the Ukrainian media landscape and network of contacts with the media representatives will be an asset.
- Advanced PC knowledge, acquaintance with data visualization tools and/or graphic design skills will be an asset.
Languages
Fluency in English, Ukrainian and Russian is required.
Required Competencies
Behavioural
Accountability
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes, and policies
- Meets deadline, cost, and quality requirements for outputs
- Monitors own work to correct errors
- Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
- Identifies the immediate and peripheral clients of own work
- Establishes and maintains effective working relationships with clients
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
- Contributes to colleagues’ learning
- Demonstrates interest in improving relevant skills
- Demonstrates interest in acquiring skills relevant to other functional areas
- Keeps abreast of developments in own professional area
Communication
- Actively shares relevant information
- Clearly communicates, and listens to feedback on, changing priorities and procedures
- Writes clearly and effectively, adapting wording and style to the intended audience
- Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
- Proactively develops new ways to resolve problems
Leadership and Negotiation
- Convinces others to share resources
- Presents goals as shared interests
Performance Management
- Provides constructive feedback to colleagues
- Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing
- Sets clear and achievable goals consistent with agreed priorities for self and others
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans
Professionalism
- Correctly and effectively applies knowledge of traditional and social media
- Interfaces across units and departments within IOM to extract relevant information
- Masters subject matter related to responsibilities
- Identifies issues, opportunities, and risks central to responsibilities
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
- Persistent, calm, and polite in the face of challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different cultures by adapting to relevant cultural contexts
- Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Gives credit where credit is due
- Seeks input and feedback from others
Technological Awareness
- Learns about developments in available technology
- Proactively identifies and advocates for cost-efficient technology solutions
- Understands applicability and limitation of technology and seeks to apply it to appropriate work
Other
Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications on IOM Personal History Form or iom.org.ua/sites/default/files/personal_history_form_0.xls) to [email protected] by 21 February 2018 the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
