Асистент відділу закупівель/ Procurement Assistant – 2 positions

Nature of Consultancy: Under the general supervision of Chief of Mission (CoM) and the direct supervision of the National Procurement and Logistics Officer, the incumbent is responsible and accountable for provision of transparent and efficient procurement services and processes in the IOM Mission in Ukraine.

 Specific Functions:

1. Assist in the procurement processes, including preparation and conduct of request of quotations/proposals, receipt of quotations, bids or proposals, their evaluation, assist in negotiation and conclusion of contracts, ensuring the cost saving and reduction strategy.
2. Facilitate the full compliance of procurement activities with IOM rules, regulations, policies and strategies.
3. Ensure proper maintenance of procurement records, regular update of contract, procurement and administrative hard copies and electronic data bases.
4. Prepare statistics and administrative reports, including the follow up of the reimbursement scheme.
5. Make field visits to the ECA whenever required to conduct market assessment and provide procurement and logistics support to the operation in the ECA.
6. Provide administrative and logistical support in shipment/customs, brokerage related, staff relocation issues, and IOM activities including organization of conferences, training events, workshops, retreats, humanitarian aids.
7. Assist with monitoring of logistic services, including maintenance of buildings, maintenance of the fleet of the IOM Mission.
8. Be responsible for the administration of the SAP MM module, including the constant tracking of the most recent changes in the procedures.
9. Perform such other relevant duties as may be assigned.

 Required Qualifications and Experience

 Education

• University degree in the field of logistics, general administration, business or finance or any other relevant degree.

 Experience

• At least 1 year actual experience in procurement and/or logistics.
• Actual experience working with an international organization preferred.

 Language

• Fluency in English, Ukrainian and Russian is required

 How to apply:

 Interested candidates are invited to submit their applications on IOM Personal History Form (http://iom.org.ua/en/personal_history or iom.org.ua/sites/default/files/personal_history_form_0.xls) to [email protected] by 6 March 2018 at the latest, referring to this advertisement in the subject line of your message.

 Please, indicate the position you are applying for in the subject line of your message.

 Closing date for applications is 6 March 2018, however interested candidates are strongly encouraged to apply sooner.

 Only shortlisted candidates will be contacted.