Адміністративний Асистент

 IFES is looking for an Administrative Assistant 

PRIMARY FUNCTION/PURPOSE: 

Under the direction of the IFES Ukraine Senior Administrative Officer, the Administrative Assistant`s responsibilities will include the following:

MAJOR DUTIES AND RESPONSIBILITIES:         

• Coordinate international travel for staff and guests; booking hotel, preparing welcome packages, purchasing tickets etc.;
• Assist in arranging transportation for staff and guests when necessary;
• Ensure office upkeep and orderliness, including common and storage areas;
• Assisting in Monitoring vendors (rent/leasing, utility maintenance, transportation and other) agreement dates, preparing modifications when needed;
• Assist in keeping inventory files updated;
• Assist in providing office with necessary furniture, equipment, supplies;
• Assist in office relocation/expansion, renovation oversight when necessary;
• Assist in organizing events (receptions, round tables, conferences and other);
• Assist in the implementation of safety and security policies;
• Other duties as assigned.

SKILLS and SPECIFICATIONS

• The ability to remain organized while handling multiple tasks under tight deadlines;
• Ability to complete tasks with supervision;
• Excellent communication skills;
• Willingness to adhere to all principles of confidentiality;
• Must value operating in a collaborative and cooperative environment; and
• Ability to show initiative, good judgment, and resourcefulness.

EDUCATION and QUALIFICATIONS

• Bachelor’s Degree or higher in relevant field required;
• Prior experience organizing events and logistics;
• Excellent English and Ukrainian language skills;
• Experience working with an international organization preferred; and
• Working level proficiency in Microsoft Office products including Word, Excel, PowerPoint and Outlook. 

LANGUAGE SKILLS:  Fluency in English, Ukrainian, and Russian languages required.  

TRAVEL:  Domestic travel may be required. 

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic. IFES encourages people with disabilities and individuals from diverse backgrounds to apply.

Interested candidates are invited to submit their CVs and letters of interest in English, with “Application for Administrative Assistant” in the subject line, to Daria Gavriushenko at [email protected] no later than March 11, 2019