Accountant / Бухгалтер/ка

Organisation Background

The International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training.

INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

The strong focus on humanitarian principles and exclusive NGO-only membership criteria has meant that INSO is now accepted as a standard component of modern humanitarian response offering independent frontline reporting and coordination services that save lives, strengthen operational practice, and enable humanitarian access.

Today the organisation provides daily support to more than 1000 NGOs in 17 of the world’s most insecure countries and has earned a strong reputation for performance, principles & professionalism.

INSO Ukraine Country Office

INSO has been operational in Ukraine since July 2015 and currently brings together 100 humanitarian organisations operating country wide. INSO Ukraine focuses on providing security- and access-related information in near to real-time and helps raise awareness of the existing risks and mitigation strategies.

We are seeking an experienced individual to join our team as INSO Accountant to be based in Kyiv.

Job Summary:

The key responsibilities of this position will be to support the Finance Manager in maintaining the general accounting. The accountant works under the supervision of the Finance Manager in collaboration with the Finance Officer, Assistant, and field offices.

Major Responsibilities:

(The below-mentioned list of responsibilities is not exhaustive: flexibility is a must and other tasks may be requested to adapt to operational needs, like covering other areas during the leave of a colleague).  

• Ensure timely process payments based on completed and authorised documentation, including suppliers, payroll and taxes, staff expenses claims or operational advances. Perform and submit daily bank reconciliations.
• Control the level of cash in foreign currencies in the bank, execute foreign exchange transactions, calculates exchange rates, and prepare evaluations.
• Act as the focal point with the banks and other financial institutions as required. Requests swift messages and initiates investigations when a transfer is missing. Ensure bank signatures are up to date and compliant with procedures. Prepares and submits forms to add or delete authorised signatories,
• Review and analyse monthly with the Finance Officer, the position of the balance sheet accounts. Undertake follow-up and recovery actions on open amounts as agreed with the Finance Officer.
• Keep up to date an accurate ledger of amounts owed to employees (travel claims, severances, allowances, etc.) as well as recoverable payments from employees (phone bills, open advances, etc.). Coordinate with Human Resources for reimbursements or recoveries to be made through the payroll.
• Securely file the accounting and audit documentation. Upload the digital copies referenced chronologically in SharePoint.
• Support the Finance Manager in coordinating external and internal audits, and provide required analysis and documentation.

PERSON SPECIFICATION

Knowledge, Skills and Experience

Essential:

• Preferably at least 2 years of relevant work experience in similar roles with NGOs
• A professional certificate in finance, accounting, or another relevant field
• Experience in financial software systems, and proficiency in Microsoft Office,
• High attention to detail
• Ability to process large amounts of data
• In-depth knowledge of financial regulations and account processes.
• Ability to handle budget
• Donor/contract management experience and donor policy knowledge (preferably ECHO, FCDO, SDC and or BHA)
• Good English language skills, both written and verbal
• Time management skills

Personal Attributes:

• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Team spirit and good management of interpersonal relationships.
• Know how to plan and organize your work.
• Be flexible, dynamic, know how to propose initiatives.
• Be able to work under pressure.
• Effective communicator.
• Capacity to work in multicultural environments.
• Analytical mindset.

Terms & Conditions:

Official contract with a 3-month probationary period with expected start date ASAP, UAH 59,000 Gross salary.

INSO’s Safeguarding Policy:

INSO is fully committed to safe recruitment, selection, and vetting of all potential new staff, trustees, and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. As such, the following safe recruitment practices will be applied:

• All offers of employment will be conditional on receiving at least two satisfactory professionals.
• references.
• INSO will ask candidates about significant gaps in employment history or frequent changes of employer and address.
• All essential qualifications and relevant professional accreditations and memberships will be verified.
• The successful candidate will be required to provide valid proof of identity (passport, ID card);
• All new hires will receive an orientation in INSO’s safeguarding policy and procedures and associated documents (Code of Conduct, Whistleblowing etc.);
• All new hires will be required to sign and abide by the Code of Conduct as a condition of employment.

How to apply:

Interested persons are requested to send the following to [email protected] and ensure to reference INSO Accountant, Kyiv in the subject line of your email. Only shortlisted candidates will be contacted on a rolling basis.

Cover Letter specifying how you meet the mandatory requirements, your motivation in (2-page maximum). Up to date CV (5-page maximum). Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.