Спеціаліст/ка з організації заходів та подорожей (повний робочий день, Київ)

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in Kyiv is seeking a qualified Event and Travel Specialist for the Good Multi-Level Governance Cluster (“MLG Cluster”) to fill the position of an:

Event and Travel Specialist (full-time, Kyiv)

(internal SAP code: Specialist Logistics)

The Event and Travel Specialist will join the Cluster Service Unit in the Good Multi-Level Governance Cluster (“MLG Cluster”) of GIZ Ukraine.

 Good Multi-Level Governance Cluster (“MLG Cluster”) within the Ukraine portfolio of GIZ comprises projects supporting transparent, efficient, and sustainable governance reform in the restoration efforts already going on in the war -stricken country, shaping its future as a modern European nation. The projects cater to an effective collaboration of the national, regional, and local levels of administration, promoting subsidiarity as a principle of democracy, as Ukraine aligns with the acquis communautaire of the European Union.

 The Cluster Service Unit (MLG-SU) with its approximately 40 employees provides commercial and administrative services for the projects in MLG Cluster. The MLG-SU is organized into four teams (Finance and Accounting; Contracts and Procurement; Events & Travel and Office Management).

 Areas of responsibilities:

• Event Organization: Plans and coordinates various types of events (offline, online, hybrid) across Ukraine and abroad, including conferences, workshops, and study tours. Advises on, books, and negotiates venue fees; researches and selects vendors based on quality and cost, ensuring compliance with GIZ procedures.
• Travel Management: Arranges all travel-related needs such as planning, bookings, visa support, and documentation in line with GIZ rules and internal processes.
• Logistics Coordination: Manages all logistics, including transportation and cooperation with logistics companies, ensuring smooth execution without frame contracts.
• Cross-Team Collaboration: Works closely with all projects, MLG-SU teams to support event processes from planning to follow-up.
• Budgeting & Finance: Assists with event budgeting, tracks financials (receipts, invoicing, reporting), and ensures services align with delegation rules.
• Compliance & Documentation: Conducts market researches, follows compliance and procurement rules, and manages data, documentation, and filing.
• Process Improvement: Continuously seeks ways to improve event and travel processes
• Additional administrative tasks as per management request.

 Required qualifications, professional experience and personal competences:

• Bachelor’s degree or equivalent in a relevant field (e.g., logistics, economics).
• At least 3 years of professional experience in a comparable position.
• Excellent organization skills and experience with event and travel management.
• Ability to accomplish projects on own responsibility within a team
• Team player with intercultural communication skills and service-oriented attitude
• Outstanding organizational and time management skills, ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work
• Reliability, confidentiality, flexibility and stress resistance
• Excellent written and verbal communication skills
• High degree of loyalty, self-organization and motivation
• Good working knowledge of MS Office package
• Native Ukrainian, fluency in English, knowledge of German is an asset
• Willingness to upskill as required by the tasks to be performed.

 We offer:

• Official employment, salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible flexible and remote work (depending on projects’ needs up to 10 days a month within Ukrainian border).
• Meaningful and valuable work, international environment.

Employment conditions:

 Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting as soon as possible. The contract duration will be 12 months with the possibility of prolongation.

 GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

 Application:

 We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to [email protected]  until COB 09 December 2025, Tuesday. Only shortlisted candidates will be contacted for the next stages of the recruitment process.

 Candidates are requested to submit their documents with the following title:

• Surname Name_CV
• Surname Name_Cover letter

 By sending the application you give the consent for the personal data processing for recruitment processes solely according to GIZ data privacy regulations. You can familiarize yourself with these regulations by the link Data privacy statement | Career-Portal | Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH