Регіональний/на координатор/ка (Схід)

Length of contract:  until 31 March 2026 with possibility of extension

FHI 360 is a US-based NGO dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions.  FHI 360’s Crisis Response team is responding to the humanitarian emergency in Ukraine through an integrated health, protection, MHPSS, and WASH program focused on decreasing morbidity and mortality among the conflict-affected population.  For more details, visit our website: www.fhi360.org   

Job Summary:  

FHI 360 is seeking a Field Coordinator to lead the programmatic efforts in its Field Office East (Kharkiv, Dnipro, Zaporizhzhia).  The Field Coordinator is responsible for the overall leadership in planning, executing, and coordinating the efforts of team members and stakeholders in order to deliver projects according to plan. The Field Coordinator will manage and oversee quality control throughout the completion of the project’s life cycle. In coordination with the Deputy Response Coordinator, they will create work plans based on the goals of the project, implement evidence-based interventions in multi-sector areas and collaborate with other sectors to create integrated work plans and budgets that are essential for the success of the project. Additionally, the Field Coordinator will take lead on ensuring financial, administrative and logistical efficiency and that all aspects of the program within their field area/office are compliant with FHI 360’s policies.   

Accountabilities: 

• Manages and oversees the implementation of projects from initiation to completion.  

• Engages in coordination for and within the area of field management, including OCHA-led Area Based Coordination (ABC) mechanisms, NGO platform meetings/coordination, and relevant clusters.  

• Ensures all operations, administration, expenditures, and activities are consistent with project’s work plan and budget.   

• Guides the day-to-day activities of the project with an emphasis on management of logistics, finance, and overall administrative program operations.  

• Supports the capacity building of project staff in coordinating and managing the implementation of project activities to ensure delivery, quality, and accountability.  

• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork. 

• Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.  

• Identifies and resolves project issues and implements improvement plans to ensure project stays on schedule and within budget.  

• Supports field team to ensure quality, efficiency, and compliance with project and FHI 360 standards/policies.  

• Builds, develops, and grows partnerships vital to the success of the project.  

• Provide partnership management and support to local partners in area of operation as needed.  

Applied Knowledge & Skills: 

• Knowledge and application of Core Humanitarian Standards (CHS) and Sphere standards and Red Cross/NGO Code of Conduct. 

• Experience working with institutional donors including the USG.  

• Strong interpersonal skills and display evidence of good leadership and influencing skills. 

• English fluency required. 

• Excellent written and oral communication skills and be comfortable participating both as an effective contributor and a listener in group settings which include senior staff. 

• Well-organized, resourceful, effective, and efficient at coordinating multiple resources to get things done and must have proven track record of successfully working on multiple tasks at once and foresees and plan around obstacles. 

• Demonstrated experience in multi-sector project management and implementation. 

Problem Solving & Impact: 

• Works on problems of complex scope that require analysis and in-depth evaluation of variable factors. 

• Ability to exercise judgment that contributes to the organization’s business strategies and develops objectives that align with department’s strategic goals. 

• Demonstrates a responsive, professional attitude that is solution oriented.  

• Decisions and actions have a serious impact on the overall success of the function. 

Supervision Given/Received: 

• Regularly interacts with senior management and HQ based staff as requested. 

• Leads by “managing managers” or other direct/indirect reports in the region/functional area. 

• Ability to motivate, mentor, and empower individuals to achieve expectations and goals set for the functional unit. 

• Provide input on country/project staff performance reviews. 

• In coordination with senior management, hire/terminates country/project staff. 

• Reports to the Country Representative/Response Coordinator.   

Education: 

• Bachelor’s Degree or its International Equivalent in International Development, Social Sciences, Business Management or Related Field. 

• Master or other advanced degree preferred. 

• Certification in project management preferred. 

Experience: 

• Typically requires 5-8 years of experience directly managing and supervising staff 

• At least 2 years in a senior management role with a non-governmental organization or the UN in an operations management role (finance, HR, administration, logistics, security) within a programmatic environment with areas such as health, WASH and nutrition, or other relevant humanitarian sectors.  

• Demonstrated experience with project cycle management, including proposal development 

• Demonstrated finance and contract management with US government funding, UN and other donors, program and finance reporting. 

• Proficient in US government regulations, including 2 CFR 200, and UN regulations 

• Previous experience representing a non-governmental organization with local authorities, peer agencies, and humanitarian coordination mechanisms 

• Fluency in Ukrainian and English, both written and oral 

• Ability to work in teams and build consensus with individuals at all levels. 

Typical Physical Demands: 

• Typical office environment. 

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. 

• Ability to sit and stand for extended periods of time. 

• Ability to lift 5 – 50 lbs. 

• Ability to travel to remote field site locations that lack basic essentials.  

Technology to be Used: 

• Computer, Microsoft Office 365 (i.e., Word, Excel, PowerPoint, e-mail), office telephone, cell phone and printer/copier. 

Travel Requirements: 

• 50%  

   

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. management skills.  

Please apply via the link above on the vacancy website or email your CV and Cover letter to [email protected]with “Field Coordinator (East)” in the subject line.  

Only applications submitted in English will be considered. 

Candidates with disabilities are encouraged to apply.