Фахівець\чиня з питань субгрантів та фінансової відповідності

Будь ласка, надсилайте свої резюме: Subawards Compliance Finance Officer | Mercy Corps Ukraine

About Mercy Corps:

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.  

Now, and for the future. 

Program / Department Summary:

The Mercy Corps Finance & Compliance Department is responsible for all financial functions in its Ukraine response, including accounting, payments and banking, payroll, budgeting, monetary, financial reporting, and grant financial management and compliance. Mercy Corps currently receives over USD 130 million from
international donors to implement its Ukraine response activities. The Mercy Corps Finance & Compliance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely
reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively. 

General Position Summary:

Working in the Finance Department under the direction of the Sub-awards Finance & Compliance Manager, the Subawards Compliance Finance Officer is responsible for monitoring partners actual expenditure is in line with the agreed award and works with sub-awardees to review their due diligence and financial
reporting, to ensure the projects are being implemented with minimal risk.

 Essential Responsibilities

Safeguarding Responsibilities

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Subaward Management

• Responsible for the review of subrecipient budgets and budget narratives for completeness, reasonableness, allowability, allocability and overall cost realism in compliance with MC and donor budget requirements.
• Review pre-award due diligence assessments of prospective subrecipients are conducted in accordance with the Mercy Corps Subaward Financial Management Policy (SFMP) and donor requirements.
• Recommend appropriate risk mitigation measures, including the incorporation of special award conditions, to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
• Review sub-award modifications by preparing partner modification templates (budget and impacted annexes).
• Develop subrecipient monitoring plans, conduct financial monitoring and prepare financial monitoring visit reports.
• Provide on-going training and support to subrecipients in Mercy Corps subaward financial management procedures and assist in conducting formal subrecipients training workshops and “kick-off” meetings prior to subaward implementation.
• Review subrecipient financial reports for accuracy and completeness and ensure that reports are submitted on time. Working with the Program Team on crosschecking financial and narrative reports.
• Timely update the sub-awards tracker and subgrant e-filing system on SharePoint. Keep clear and accurate subgrant file structure.
• Review partner fund requests and prepare correct and complete payment package in terms of the necessary subawards-related documentation.
• Review sub-award pre-contracting packages for completeness and correctness.
• Conduct partner visits as required by the financial monitoring plan.
• Review partner policies and suggest improvements.
• Draft guidelines for partner organizational management, specific to each grant.
• Ensure timely closeout of sub-award, including that all requirements of the subaward agreement have been met and that subaward funds have been properly settled, respective reporting documentation and project-related documentation is documented and filed on the Share Point in full.
• Support and consult medium- and high-risk partners to conduct and document assigned procurement processes transparently, in accordance with the MC simplified requirements, starting from preparing SoW/ specification to contracting phase with the chosen supplier.
• On a demand driven basis, draft (when delegated by HQ), oversee and ensure subaward agreements are executed, in consultation with the relevant program manager and MC HQ department and in compliance with MC’s policies and the relevant donor’s terms and conditions.
• Follow up on all subaward compliance issues during the project implementation, ensure a proper communication across the involved departments and filing of the written evidence as applicable.
• Maintain MC internal financial system, Navigator, for the assigned sub-award partners, ensure completeness and timely updates to the recorded information, track the milestone achievements, fund disbursements and financial reporting records in order to timely predict, identify and resolve
  issues.

Supervisory Responsibility None

Accountability

Reports Directly To: Sub-awards Finance & Compliance Manager or Senior sub-award officer dependent on current structure

Works Directly With: Sub-awards & Compliance Team, Country Finance &Compliance Director (and other in-country finance department personnel), other Finance staff, Country Program Team

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualifications & Transferable Skills

• Prior experience in finance, procurement, operations, grants or any organizational field is preferred.
• A university degree in finance, accounting or other fields is preferred.
• Basic computer skills in MS Office or MS 365 programs, particularly Excel and Word
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Willingness to learn and adapt.
• Good oral and written English skills required.

Success Factors
The ability to effectively interact with colleagues and partners. A high professional standard and work ethic, with the ability to learn new systems and processes.
This job will offer an opportunity to learn various aspects of the organization, gaining knowledge in several departments, it will allow the candidate to grow and expand their career.

Living Conditions / Environmental Conditions

During the field trips living conditions will be adjusted to the field conditions.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.   

Team Engagement and Effectiveness 

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.

We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer committed to providing equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, sexual orientation, religion or belief, national origin, age, disability, marital status, veteran status, or any other characteristics protected under applicable law.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Ethics Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]). 

Deadline for submission of applications: 18 September 2025

Тільки попередньо відібрані кандидати будуть запрошені на співбесіду.

Ласкаво запрошуємо осіб з інвалідністю та ветеранів відгукнутись на цю посаду.

Mercy Corps створило робоче місце для працевлаштування осіб з інвалідністю та ветеранів, та належні умови праці для цієї вакансії, але це не обмежує коло осіб, які можуть подаватись на цю вакансію.