Вакансія: Receptionist
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is seeking a qualified proffeciaonal for the Good Multi-Level Governance Cluster (“MLG Cluster”):
Receptionist (full-time, Kyiv)
(internal SAP code: Receptionist)
The Receptionist will join the Cluster Management Unit in the Good Multi-Level Governance Cluster (“MLG Cluster”) of GIZ Ukraine.
Good Multi-Level Governance Cluster within the Ukraine portfolio of GIZ comprises projects supporting transparent, efficient, and sustainable governance reform in the restoration efforts already going on in the war -stricken country, shaping its future as a modern European nation. The projects cater to an effective collaboration of the national, regional, and local levels of administration, promoting subsidiarity as a principle of democracy, as Ukraine aligns with the acquis Communautaire of the European Union.
The Cluster Management Unit (CMU) and its approximately 40 employees provide commercial and administrative services for the projects in MLG Cluster. The CMU is organized into three teams (Finance and Accounting; Contracts and Procurement; Events, Travel and Office Management, IT); your task is to lead the “Events, Travel and Office Management, IT” team, which currently has 15 employees.
Areas of responsibilities
- Meets and greets visitors and guests in the Cluster office, supports and arranges meetings.
- General office services, daily reception and secretarial services (answering incoming phone calls, processing of incoming and outgoing documents and invoices, etc.).
- Supervises courier services; organizes the deliveries of different types of materials and goods (water, stationery, household goods, etc.); supervises stationery, household and other goods.
- Ensures creation and regular update of lists of contacts/ addresses/ birthdays/ etc.
- Drafts business letters, emails in English or Ukrainian language, when required.
- Participates in procurement related processes (prepare service request, conduct of market research, supplier choice justification, cost calculation preparation, etc.).
- Filing of documents/papers in accordance with GIZ filing rules.
- Supports office work, provides assistance to the Management, the Finance/Admin, Technical staff and Office Management.
- Performs other duties and tasks at the request of management.
Required qualifications, experience and competences:
- Bachelor’s degree or comparable.
- Excellent command of Ukrainian and English, knowledge of German language is an advantage.
- Sensitivity in handling and disposing of potentially important documents.
- At least 1-year professional experience in a comparable position in the international environment.
- Experience with courier services and purchase of goods.
- Basic understanding of payment documents (for goods and services).
- Neat and professional appearance, polite approach in dealing with visitors and staff in the Cluster office.
- Team player with intercultural communication skills, customer and service-oriented attitude.
- Strong attention to details and ability to work with numbers.
- Good working knowledge of computer applications and IT technologies (MS Office, MS Teams, technical equipment for meetings and conferences, etc.).
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with the superior.
We offer:
- Official employment;
- Salary fixed in EUR, performance-related bonuses and 13th salary;
- Medical insurance, 29 vacation days annually;
- Language classes, hard and soft skills trainings;
- Individual and group psychological support;
- Possible remote (up to 10 days per month) and flexible work;
- Meaningful and valuable work, international environment.
Employment conditions
Full-time position with 40-hours working week. The assignment starts as soon as possible. Place of duty: Kyiv. The contract duration is until 30.06.2025.
GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.
Application
Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to [email protected] until COB July 17, 2025, Thursday.
Candidates are requested to submit their documents with the following title:
- Surname Name_CV
- Surname Name_Cover letter
By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely. Only shortlisted candidates will be contacted for the next stages of the recruitment process.
