Вакансія: Program Assistant

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX office in Ukraine seeks a qualified professional to fill the position of Program Assistant for the Veteran Reintegration Program (VRP). The Veteran Reintegration is a two-part program that fills critical gaps in data and information on veterans and incorporates this data into tailored activities to improve the quality of and access to veteran services and promote veteran integration into the workforce. The Program Assistant will work under the supervision of the Program Officer for the Psychosocial component of VRP and will support day-to-day activities of the program. The duties will include a variety of programmatic and administrative tasks; communication with stakeholders, experts; supporting subgrantees and local actors.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s Degree in relevant field.
• Minimum of 1 year experience in the similar field.
• Experience in NGO sector and projects.
• Degree in international development, psychology, social work, NGO management, public administration, sociology, political science, communication and/or other relevant field is preferred.
• Excellent interpersonal and organizational skills.
• Ability to handle multiple priorities and complete tasks in accordance with stated deadlines.
• Advanced knowledge of MS Office applications.
• Experience in the programs funded by the US Government and/or other donor governments will be an asset.
• Ability to work both independently and collaboratively within a team.
• High degree of initiative, organization, and attention to detail.
• English and Ukrainian language fluency, written and spoken.
• Knowledge of veteran-related issues and psychosocial support programs is an advantage.
• Ability to travel (when such travel is resumed).
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks

• Help in organization of program meetings and events (trainings, workshops, working group meetings, conferences, etc.).
• Assist in communication between project partners, experts, trainers as needed.
• Communicate with suppliers, subcontractors, subgrantees, external contractors and experts.
• Contribute to drafting program-related documents, reports and success stories.
• Provide logistics/arrangements support for staff and program participants.
• Provide support to monitoring and evaluation activities, data collection, and reporting as needed.
• Support with management program documents, financial forms, payments and the development and adaptation of program materials.
• Coordinate maintenance of the program social media account as needed.
• Help with translation of program documents and interpret the meetings as required.
• Translate program-related documents (English, Russian, and Ukrainian) when needed.
• Attend and report on program events and meetings.
• Assist program staff as needed and provide general support to staff including photocopying, filing and note-taking.
• Help arrange meetings for senior management as needed and requested.
• Review materials and products developed under the program to ensure quality control.
• Maintain day-to-day communication with component subgrantees and ensure the delivery of the milestones in accordance to the deadlines and indicators set.
• Draft proposals, work-plans; performance monitoring and evaluation plans; quarterly reports; final reports; success stories; talking points; etc.
• Support coordination of hired experts, making sure their outputs correspond to the expected deliverables.
• Maintain accurate records and documentation, including activity reports, participant data, and financial documentation related to hired experts, external contractors and subgrantees.
• Collaborate with other program components and teams to share insights, challenges, and successes to enhance program effectiveness.
• Travel to regions to attend program events and meetings, upon request.
• Establish and maintain effective working relationships with civil society, media groups, opinion leaders, government officials, members of international community and other program stakeholders.
• Assist in arranging meetings for senior management as needed and requested.
• Maintain meeting notes, summaries of the meetings, and other written communication materials.
• Support the development and design of psychosocial support activities for veterans during the proposal development process.
• Review financial documents, and other contractor’s requests.
• Support the due diligence process for the subgrantees.
• Prepare documentation in line with IREX procurement requirements.
• Stay up to date with monitoring the veterans’ community issues in Ukraine, information about new stakeholders in this field and fill out the ‘VRP potential partner organization’ spreadsheet.
• Provide ideas and initiative to improve internal and external processes, support ties with veterans and share with team the key point from this communication.
• Other duties as assigned. 

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship. 

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

To apply to visit: https://recruiting.ultipro.com/INT1065INRE/JobBoard/86f30819-0126-446a-84bb-cf37a5e878c1/OpportunityDetail?opportunityId=3d41ffaa-ec5c-4a2a-a216-86081bbf6f02