Вакансія: Operations Support and Logistics (OSL) Officer

Purpose of the Position

In the context of the WHO Health Emergencies Programme, the incumbent has front line management responsibility for the provision of a well-rounded Fleet and Facility Management Services that enables WHO to successfully implement a rapid, fully functional emergency operation. This includes providing the Organization with the tactical means to perform its mission in the best possible conditions, and organizing all requirements for transporting staff, managing vehicles and setting up appropriate staff transport strategies that matches the health response needed. The incumbent will be deployed to emergency operations when required.

Objectives of the Programme and of the immediate Strategic Objective

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

Organizational context

Under the supervision of the WHO Health Emergencies (WHE) Operation Support & Logistics Team Lead (OSL TL) or the OO in charge, under the overall guidance of the OSL HQ or respective regional office operations leads and will collaborate with relevant WHO Fleet Service (WFS) technical officers. This involves ongoing contacts with all staff and responders to ensure that transportation need, and requirements are identified, vehicles are equipped, maintained and available at all times, as well as briefing of staff on the use of vehicles and equipment, contracting/training drivers, mechanics and other support staff. Assignments also  require ongoing contacts with counterparts from the local authorities to obtain proper clearances and permits, and dealing with the delivery of vehicles, tools and parts. Contacts with other UN agencies, international partners and NGOs, to share experience and provide required support.

Summary of Assigned Duties

Fleet Management:
Within the delegated authority and under the guidance and supervision of the OSL Team Lead, the incumbent will act as Fleet Team Leader and have front-line  responsibility to:

• contribute to improve the end-to-end lifecycle for the WHO vehicle fleet, from supporting specification definition through purchasing to delivery, maintenance, fuel management and disposal; 
• define and implement any systems changes required to improve the management of WHO fleet.
• assist to setup and implement the safe & adequate staff road transport planning, strategy and  means to support WHO (and partners when required) for field emergencies activities, 
• support in the dissemination of SOPs, guidelines and tools developed by WFS and guide WCO / Field office(s) to adhere to WFS fleet management principles;
• contribute towards the Fleet KPIs implementation & analysis through effective mentoring and supervision (e.g. the establishment of automotive running cost control mechanism);
• contribute in the establishment of an adequate supply management and monitoring for fuel and spare parts;
• participate in the provision of a functional, practical, secure and well-maintained automotive park (vehicles & generators);
• participate in the establishment of MOVCON cell with 24/7 vehicle tracking system (as per WFS standard & policy);
• support in the creation of dedicated and reliable Fleet unit through the recruitment and the coordination     of a pool of professional, safe & reliable fleet staff  (Assistants/drivers);
• provide functional support to WHO Emergency Response on fleet management, ensuring implementation of WHO Fleet Services strategy and wider organizational strategy;
• conduct or support risk assessments related to road travel;
• perform any other related incident-specific duties, as required by the functional supervisor.

Logistics support function 

• Maintain the required stockpiles of essential incident management equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc.
• In close cooperation with the Field Security Officer, ensure that appropriated and safe living condition are provided to the WHO deployed staff and responders.
• Undertake regular field assessments to fleet and facility management in the different offices (Kyiv, Dniepro).
• Monitor and report regularly to the IMS team, drawing their attention to needs, gaps and problems, and proposing remedial actions;Perform any other related incident-specific duties, as required by the functional supervisor.

Recruitment Profile

Competencies: 

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

• Teamwork.
• Moving forward in a changing environment
• Ensuring the effective use of resources
• Respecting and promoting individual and cultural differences
• Communication

Functional Knowledge and Skills:

• Proven ability to deliver results.
• Sound organization skills; Stress and time management skills; 
• Good knowledge of WHO/UN systems, procedures and practices;
• Excellent analytical skills with the ability to coordinate people, activities and multitask.
• Excellent skills and knowledge in the area of Fleet Engineering, Logistics Management and Emergency Operations.
• Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy;
• Knowledge of import/export and customs administration.

Education Qualifications
Essential: First university degree in engineering,  mechanics or logistics and supply management from an accredited/recognized institute. 

Desirable: Professional certification in areas such as transport and/or logistics operations management.  Training or knowledge of information management systems and their application to logistics, transport or supply management and monitoring.

Experience
Essential: At least two years of related experience at the national level with experience in  managing emergency logistics operations and/or fleet management in international organizations/institutions, part of which in the field supporting emergency humanitarian operations. 

Desirable: 

• Prior working experience with WHO/UN agencies, health clusters partners, recognized humanitarian organizations or with an international nongovernmental organization.
• Experience working in the area of import/export and customs administration

Use of Language Skills

Required: Expert knowledge of English, Russian and/or Ukrainian

Desireable: Working knowledge of another WHO official language would be an asset.

Other Skills (e.g. IT)

• Excellent knowledge of Microsoft Office applications.
• Demonstrated computer skills with emphasis on databases management to monitor supplies and inventory and forecast needs.
• Demonstrated skills in using equipment such radio and satellite phones.

REMUNERATION

Remuneration comprises an annual base salary starting at USD 37,537 (subject to mandatory deductions for pension contributions and health insurance, asapplicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level 
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.
• WHO only considers higher educational qualifications obtained from an institutionaccredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association  of Universities (IAU)/ United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/
• Some professionalcertificates may not appear in the WHED and will require individual review; 
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. 
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuseof authority and harassment).
• All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated historyof SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. 
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. 
• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.

For more details and to apply please access Job Description – Operations Support and Logistics (OSL) Officer (2205501) (who.int).