Вакансія: Logistics Officer in Kharkiv – HEKS/EPER Ukraine

HEKS/EPER is looking for the Log-Officer will supervise the Logistics team of the base. The purpose of the position is to supervise all logistic activities regarding the projects and HEKS base:

• Management of the fleet of vehicles / equipment
• Stock and assets Management
• Procurement – supply
• Management of office and guest houses contracts and functioning
• Participation in security management

Key responsibilities :

• Support management of the fleet of vehicles/equipment
  • Organize the allocation and provision of the vehicles/equipment
  • Identify the requirements and choose the suppliers
  • Provide training in the handling of equipment and develop operating procedures
  • Ensure a proper follow up of movement and fuel is in place (log book, monthly fuel follow up, etc.)
  • Monitor the additional equipment required and advise on the purchase
  • Ensure that the preventive and curative maintenance of vehicles is done
  • Diagnose breakdowns and organize the repairs
  • Install the equipment and maintain it
  • Implement the monitoring tools

• Support procurement – supply – Transport of goods
  • Handle orders and service contracts according to the established rules
  • Together with the Logistics Coordinator and the Logistics Officer, organize the different stages in purchasing goods and services: orders, tracking, taking delivery, any customs clearance, conformity checks and budget check
  • Ensure purchasing logistics procedures are followed
  • Choose the methods of transporting and packaging the merchandise
  • Schedule shipments and track them up to their final destination
  • Organise the local transport

• Support stock Management
  • Choose the storage site and its layout plan
  • Ensure the flow of merchandise is organized
  • Take delivery of the merchandise and check the quality & quantity
  • See to the physical management of the stock and in particular, attend to phytosanitary measures and expiry dates if needed
  • Monitor the stock list and implement the relevant tools (stock cards, bin cards etc..)

• Support equipment and accessories management
  • Identification, registration and labeling of all the equipment.
  • Follow up and update of the equipment and accessories’ list  

• Support management of office and guest houses contracts and functioning
  • Handle rental contracts for all premises
  • Handle contracts linked to utilities of the premises (water, electricity, etc)
  • Ensure adequate and required equipment/furniture are in place and functioning
  • Ensure follow up and supply of office supplies
  • Organize various maintenance and repairs if needed

• Coordination and General support
  • Organize travels in the framework of the projects (planning, vehicles, tracking movements, escort, etc.)
  • Provide team members with the information necessary for the successful implementation of the projects
  • Make suggestions and participate in the development of new tools in his/her field of activity
  • Create strategies to improve the support for the programs in the intervention zone

• Other
  • Agree to comply with HEKS Code of Conduct and promote Child Safeguarding policy.
  • Report serious cases of abuse on children that she/he would be aware of in HEKS’s intervention locations. Strict confidentiality must be respected.
  • Adhere to and enforce current administrative and logistical regulations and procedures

Work in close collaboration with wash and protection projects and departments.

Job requirements:

Knowledge:

• At least 2 years’ experience in a similar position
• Advance IT knowledge (hardware and software, Microsoft Office, Internet)
• Previous experience with an NGO
• Previous experience in emergency response is appreciated

Skills:

• Required qualities: organized, sense of human relations, diplomacy, communication skills
• Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context

Languages:

• Fluent in Ukrainian and English (written and spoken)

Qualified candidates should send their CV and cover letter in English to [email protected]. Only short-listed candidates will receive notice requesting additional information.