Вакансія: Finance Officer до Legal Action Worldwide

We are looking for an enthusiastic Finance Officer to join our growing team.

You will play a vital role in processing financial documents, maintaining systems and ensuring smooth administrative workflows.

Where? The position will be based at LAW’s Office in Kyiv. Flexible and hybrid work arrangements are available, subject to operational and management’s discretion. You must have the legal right to work in Ukraine.

Duration: This position is full-time on a 12-month contract, with possible extension subject to funding.

Salary: Competitive salary (based on experience) plus benefits.

The Finance Officer will support internal and external financial reporting and capacity building for our local partners, assisting them in budget preparation related to grants, and ensuring adherence to LAW’s policies and donor requirements. The postholder will perform duties in accordance with the responsibilities outlined below:

Accounting

• Process all transactions in LAW’s financial accounting software, in a timely and accurate manner.
• Prepare monthly payroll and timely payment of salaries, including reporting of taxations for national and international staff.
• Process supplier invoices, staff expenses, petty cash, and reimbursements.
• Maintain accurate digital and paper-based records of transactions and documentation.
• Perform cash/bank transaction checks and monthly reconciliations.
• Implement and monitor financial controls including bank and petty cash reconciliations to be approved by the Programme Manager.
• Support preparation of the monthly Budget v Actuals Reports (BvA) and Master Budgets respond to queries from programmess relating to the BvA reports.
• Prepare the month-end and year-end financial processes, including budget tracking, cost analysis, and reporting.
• Monitor disbursement/receipt schedules for partners and staff salaries and BERs.
• Monitor submission and review monthly financial reports of LAW’s partners.
• Prepare financial metrics, statements, and reports for the Geneva Finance Team.
• Review and validate supporting documentation before processing financial transactions to ensure checks and accuracy.
• Review all data entry required for processing financial transactions for assigned accounts in Navision financial accounting package.
• Record financial transactions following appropriate authorisation.

Finance

• Support the Geneva Finance team to prepare the yearly statutory audit, manage internal and external audits as per donor policies.
• Coordinate and be focal point with implementing partners for LAW and be able to provide training as and when required.
• Lead on the procurement process, obtaining quotes from suppliers and consultants, and preparing bid analysis.
• Oversee office supplies, equipment inventory, and procurement processes and maintain inventory.
• Maintain filing systems, contractual documents, and asset registers.
• Maintain and keep accurate and up to date hard copies and digital financial support records.
• Ensure clear audit trail of processed transactions and their linkage to the accounting system.

• Bachelor’s degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA 2/ACCA 2 or equivalent).
• Minimum 3 years’ experience working in a finance and or admin position preferably within International /NGO.
• Demonstrated experience of processing staff salaries and knowledge of local taxation rules.
• Knowledge of the relevant main donor regulations, Swiss Solidarity, US, EU preferred.
• Familiarity with accounting software (e.g., Navision, ERP, Sage, QuickBooks, or equivalent).
• Proficient in MS Office packages (Excel, Word and PowerPoint).
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills in English.
• Excellent relationship building skills and a proactive approach to problem solving