Вакансія: Field Monitoring Specialist
ЗАВЕРШЕНО
Macfadden, now part of Amentum, is seeking a consultant to provide Field Monitoring Specialists (FMS). will assess the impact of Implementing Partner (IP) interventions funded by BHA in emergency settings
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Requirements Overview:
The Field Monitoring Specialists (FMS) will perform Third-Party Monitoring (TPM) on behalf of the USAID’s Bureau for Humanitarian Assistance (BHA). The FMS will operate in all of Ukraine. The FMS will assess the impact of Implementing Partner (IP) interventions funded by BHA in emergency settings. The FMS will engage with key stakeholders, including implementing partners, community leadership, and beneficiaries, and report back on findings. These findings facilitate BHA’s ability to ensure IP compliance with award commitments, ensure that activities on the ground are implemented to governmental and industry standards, and adhere to Do No Harm protocols. The FMS will support technical and logistical aspects of site visit planning, and adhere to all security-related recommendations.
Scope of Work
Position Description
The Consultant–operating under the title Field Monitoring Specialist (FMS) –will be responsible for conducting field visits in areas where USAID’s Bureau for Humanitarian Response (BHA) has partners providing humanitarian assistance in the country of Ukraine and create reports based on the data collected. The objective of each field visit will either be to monitor the work of a USAID/BHA humanitarian partner or to assess the humanitarian needs in a defined location.
Each Consultant will:
Develop a Contextual Understanding and Conduct Context Monitoring: The Consultant will develop an understanding of humanitarian developments within Ukraine, while also maintaining knowledge of USAID/BHA’s sectoral guidelines, M&E standards, humanitarian portfolio, and response priorities. The Consultant will provide regular verbal and written reporting to USAID’s Ukraine Crisis Disaster Assistance Response Team (DART) and other entities on issues related to the humanitarian programs they support and overall situation in Ukraine. This will include providing regular reports on site visits, attending meetings, context, and other issues that impact humanitarian relief efforts. The FMS will need to conform all reporting to assigned templates and guidance used for the team to ensure the standardization of reports.
Monitor Humanitarian Programs: Perform monitoring of BHA-funded projects in accordance with the thematic and geographical priorities identified by BHA and in agreement with the IPs. Utilize a mixed methods approach of tools pre-approved by BHA to check for any “Red Flag” issues and also verify the quality of programming based on BHA performance criteria. The Consultant will maintain regular contact with USAID/BHA grantees. He/she will travel to partner implementation sites to verify project activities and document progress and challenges (including access issues) against approved project scopes. The Consultant will report to USAID/BHA on partner progress and share beneficiary feedback.
Perform Needs Assessments: The Consultant will independently travel to locations where BHA staff cannot access that are experiencing new and evolving crises to assess humanitarian needs. The Consultant will report to appropriate USAID/BHA teams on his/her assessment findings.
Assist BHA Staff in Conducting Remote Site Visits: The Consultant will assist BHA staff in implementing virtual or remote site visits to areas where BHA staff cannot travel. The Consultant will work with BHA staff, including technical specialists, and BHA implementing partners to plan and conduct these remote site visits.
Link to USAID/BHA’s Technical Standards: Where feasible, the consultant will use USAID/BHA technical standards for monitoring and assessment; guidance on these techniques will be provided by BHA field and monitoring and evaluation (M&E) staff. All data gathered by the Consultant will be anonymized, will protect the privacy of respondents, and will be encrypted. The data and reports will not be shared outside of USAID/BHA without the written consent of the appropriate USAID/BHA programs teams.
Position Qualifications
Field Monitoring Specialists
Required
- Strong understanding of humanitarian aid and at least three years’ experience implementing or monitoring humanitarian or development programs
- Experience working in conflict-affected zones
- Familiarity with Monitoring and Evaluation frameworks
- English proficiency, AND Ukrainian OR Russian language proficiency
- Travel 50-75% of the time within Ukraine.
Desired
- Experience working in Ukraine
- Experience in field monitoring
- Understanding of M&E fundamentals
- Familiarity with USAID monitoring practices and standards
Activities
Monitoring Visits will require the Consultant to produce reports that include the following information:
- To what degree the Activity has implemented programming as planned in the technical narrative
- To what degree the Activity has met performance targets
- To what degree the Activity appears to have reached its intended beneficiaries
- To what degree feedback mechanisms are available to affected populations
- Any observed issues, challenges, or setbacks
- Any observed successes or implementation of previous recommendations
- Inclusion factors: gender, age, disability status, social protection, language (e.g. observed gender balance both in its staff and in beneficiaries served, accessibility of services for persons with disabilities)
Assessment Visits will require the Consultant to produce reports that include the following information:
- A short description of recent events that have caused humanitarian need.
- A description of the affected population’s key needs and the scope of the humanitarian situation
- An overview on what humanitarian action has been taken so far and what is already planned
Under the supervision of the FMC, the FMS will communicate directly with, and take technical direction from, the USAID/BHA Ukraine Crisis DART, or another identified BHA programming designate.
The following reports should be submitted in English. All reports should clearly indicate whether the information presented is of the primary or secondary nature, and who/what is the source of the information. Reporting of contradicting information is encouraged where appropriate, with the different sources cited.
Milestones / Deliverable to be approved by BHA
Due Date
Site Visit Methodology, Template, Tools and Tracker – templates and tools for conducting monitoring visits, assessments, and planning for visits
Within 1 month of the start of the contract, to be updated as needed
Monthly Travel Plans – lists of projects to be monitored and assessments to be conducted. Submitted via email.
Monthly TBD by BHA POC
Site Visit Reports – written report in USAID/BHA-provided format of each site visit conducted by the consultant and each meeting with an USAID/BHA partner organization. Each site visit report should be accompanied by 5-10 pictures and/or short video snippets of the site visit each captioned explaining the location and items/people being photographed and a link to annexes with any tools used..
Within 5 working days of the end of a field visit
Trip Debriefs – verbal readouts presented to BHA staff summarizing site visits conducted since previous debrief.
Monthly TBD by BHA POC
Weekly Telecons – weekly calls with the USAID/BHA DART or an identified designate
Weekly TBD by USAID/BHA POC
Financials – biweekly submissions of expense reports to the Administrative Officer, finance team, and Senior Team Lead for approval. Weekly submissions of timesheets required.
Timesheets required weekly. Biweekly submissions expected for expenses, exceptions can be made when consultants are on leave.
Duration
The consultancy will be full-time for a period of six (6) months from the contract start date, with the possibility of extension.
Travel Frequency
The Consultant is expected to be based in Ukraine and complete all required field visits (including travel) during the period that he/she is contracted. The exact number of field visit reports generated by these days of field visits will depend on the location(s) visited, duration of travel required, and access limitations posed by the conflict. The Consultant will take two weeks of temporary leave after every eight weeks of consecutive service. The schedule for leave shall be adhered to so as not to cause delays in other team member’s leave schedules and impact program deliverable timelines.
Working Conditions
The Consultant will not require an office, but will work from their living quarters. The Consultant will travel to project sites and humanitarian crisis sites using a combination of locally-arranged transportation and implementing partners’ vehicles.
The advisability of safe travel will be determined by the Consultant after consultation with USAID/BHA staff, Amentum contracted security support, and USAID/BHA’s implementing partners who work in the targeted area. The Consultant will adhere to security management directives and policies as prescribed by these parties or face disciplinary procedures. If there are issues related to immigration so that the consultant can work in Ukraine, Amentum can offer legal support services on an ad hoc basis. The Consultant will be expected to provide their own IT and communication equipment.
Do No Harm
In all field work carried out under this contract, the Consultant must employ “Do No Harm” principles. The Consultant must use data collection methods that do not re-traumatize respondents, and respect the fact that some respondents may have experienced traumatic stress or distress. It is essential that the Consultant keep data coded and stored in a way that respects the confidentiality of respondents; that beneficiaries understand participating in data collection will not affect the level of assistance they receive; and that clear informed consent is granted at the beginning of every interview and/or photograph. No data should be collected from children younger than twelve years of age or without the consent of their parents. Data collection must operate through a conflict-sensitive lens so as to not create conflict or contribute to conflict in any way. Above all other objectives, this consultancy must do no harm to anyone involved in it.
No Consultant or stakeholder whom the Consultant works with (beneficaries, Implementing Partner, residents of areas visited in official capacity, etc.) shall be subjected to discrimination in the form of sexual harassment or abuse. Sexual harassment includes sexually oriented verbal or physical behaviour which an individual would reasonably find to be unwanted or unwelcome, giving consideration to all surrounding circumstances and which may detrimentally affect the work environment. Abuse, either physical, verbal, or mental, is also prohibited. Consultants are expected to maintain professionalism in the workplace and when conducting site visits on behalf of the client. This may include but is not limited to: drug or excessive alcohol consumption, the patronizing of prostitutes, non-adherence to local laws, and other actions which could harm the reputation of Amentum and the U.S. Government. Consultants conducting such behavior may be subject to temporary or permanent ban from their contract.
Physical Requirements
While performing the duties of this job, the Consultant is regularly required to talk, hear, and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.
NDA and USAID Representation
The Field Monitor must sign a non-disclosure agreement (NDA) in advance of conducting any site visit on behalf of USAID. They may not direct partners to act on behalf of the U.S. government, nor serve an official representational role on behalf of the U.S. government, but will collect important information to inform the DART’s management of its implementing partners in Ukraine.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
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