Старший/а Спеціаліст/ка зі Звітності / Senior Reporting Associate

Open to Internal and External Candidates

Position Title: Senior Reporting Associate
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G7
Type of Appointment: Special Short-Term, Six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 12 August 2024 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Since 2014, the IOM Data and Analytics team has been collecting, analysing and reporting on human mobility, needs and conditions in Ukraine. The scale of displacement and humanitarian needs across Ukraine remain extremely high. As a result, there is a high demand for timely and credible information on the location, intentions, needs and situation of vulnerable communities across the country. The IOM Data and Analytics team support all organisations engaged in delivering services and support to those communities with data which is presented in a format that is both engaging and actionable.

Under the overall supervision of the Chief of Mission and Programme Manager (DTM), and the direct supervision of the Reporting Officer and in close coordination with the Information Management (IM) and Geographic Information Systems (GIS) Officers, the Senior Reporting Associate will be responsible for supporting analysis and the development of information products from the Data and Analytics team at IOM Ukraine, covering research outputs from across IOM Ukraine’s portfolio, with special focus on humanitarian and recovery assessments and displacement tracking and surveys in particular.

Core Functions / Responsibilities:

1. In Collaboration with the reporting officer, produce regular reports, information products, and presentations including, but not limited to, the analytical and statistical reports, displacement profiles, maps and other relevant products.
2. Compile, summarise, analyse and present data collected through representative surveys as well as through location and site assessments to produce high quality textual information and data visualisations.
3. Help information products serve as evidence base and are adapted to the needs of partners and other humanitarian through localization and improved accessibility, including but not limited to translation of products to local language.
4. Lead effective and timely distribution and communication of Data and Analytics products.
5. Coordinate with various internal and external parties to initiate requests, obtain feedback, and follow-up on actions items, etc.
6. Proof-read documents to ensure adherence to IOM standards, attend meetings, take meeting minutes, and provide support with layout design.
7. Coordinate and monitor the financial, administrative and technical aspects of product publication in line with IOM policies.
8. Produce correspondence on reporting and dissemination issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
9. Respond to information requests and inquiries; set up and maintain records of correspondence and ensure email dissemination lists are up to date.
10. Identify and document good practices and lessons learned; contribute to the development and regular update of Standard Operations Procedures (SOP) for reporting, publication and dissemination.
11. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
12. Perform such other duties as may be

Required Qualifications and Experience

Education

• High School Degree/Certificate with seven years of relevant professional experience; OR
• Bachelor’s degree in Business Administration, International Relations, Political Science, Communications, Information Management, Sociology, Applied mathematics, Computer Scienсe or a related field from an accredited academic institution with five years of relevant professional experience.

Experience

• Experience working in international organizations and the humanitarian community will be considered an advantage;
• Experience with large scale data collection efforts in development or humanitarian contexts

would be a distinct advantage;

• Experience in relevant issues such as migration, displacement, and humanitarian assistance would be considered an advantage;
• Experience working in graphic softwares (e.g. Microsoft Powerpoint, Adobe InDesign, Adobe Illustrator) is desired;
• Experience with data collection, research, and report
• Strong computer background, including experience with relational databases, Microsoft applications, spreadsheets, and word

SKILLS

• Excellent writing skills in English are required;
• High level of attention to detail;
• Writing technical documents, translating/planning specifications to technical briefs for data capture/analysis, and compiling diverse datasets.

Languages

For this position, fluency in English and Ukrainian is required (oral and written).

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications using Personal History Form to [email protected] by 12 August 2024 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 29.07.2024 to 12.08.2024