08.08.2025

Спеціаліст/ка із закупівель

UCORD-eng-2058x1080 — Спеціаліст/ка із закупівель

Ukraine’s Cohesion and Regional Development Project, UCORD is looking for а Short-Term Procurement Officers (2 position)

Expected Start Date: 01.09.2025
Duration: 01.09.2025 – 30.11.2026
Location: Kyiv (on site / remote)
No. of Working Days: Up to 200 Days
Category of expert: National expert (2 positions)

Background

Ukraine’s Cohesion and Regional Development Project, UCORD, is a technical assistance project is implemented with the support of Switzerland through the Swiss Agency for Development and Cooperation by NIRAS Sweden AB.

UCORD aims for citizens, businesses, and public authorities to contribute and equally benefit from recovery actions and coherent regional development that fosters improved quality of life, resilience, peace, and social cohesion in Ukraine. The project currently supports six pilot oblasts of Ukraine: Khmelnytskyi, Sumy, Ternopil, Vinnytsia, Volyn, and Odesa oblasts as the starting points, targeting capacity development and awareness-raising initiatives nationwide.
UCORD consists of three components:

Component 1 embeds regional policy development in Ukraine by supporting and strengthening Regional Development Agencies (RDAs) in pilot oblasts.
Component 2 seeks to improve public service delivery in the WASAW (water supply, sanitation, and waste management) sector, focusing on the environment.
Component 3 aims to construct social cohesion through culture, dialogue, and creative industries.

Introduction

To ensure UCORD project effective implementation of program activities, the role of the middle-level Expert – Procurement Officer is a supportive position to strengthen the procurement department and overall project’s impact through three components – regional policy development, improved public services in the WASAW sectors, and enhanced social cohesion through the cultural and creative industries, as all three components involve procurement of various types of goods and services, including short-term experts and administrative activities.

Objectives of the Assignment

The Procurement Officer will provide technical support in procurement and contracting management in compliance with procurement guidelines, donor regulations, specifically, in accordance with the Project Implementation Manual and FDFA procurement procedures, national legislation and project-specific frameworks.

Scope of Work

Drafting agreements/contracts to ensure the implementation of program activities;
Maintaining the Inventory of agreements/contracts concluded by the project for the purchase of services/equipment/goods on a monthly basis;
Tracking the validity of agreements/contracts and timely informing relevant personnel of the expiration of contracts ensuring the extension and suspension of contracts, if necessary;
Tracking the total cost and/or number of days stipulated in the contracts to ensure that these limits are not exceeded;
Conducting market research for potential service providers/suppliers, assessing their reliability, quality of products or services and favourable terms of cooperation;
Negotiating with current and potential suppliers/service providers (short-term consultants/experts, procurement of services/equipment/goods);
Supporting the Procurement Manager in conducting the tender procedures, drafting tender documentation, coordinating the procurement process, online archiving of tender documents for proper storage and registration.
Supporting the organization and logistical preparation of project events, including business trips to the place of event;
Checking and maintaining the incoming primary accounting documentation from suppliers/service providers (short-term consultants/experts, providers of services/equipment/goods);
Monitoring the performance and compliance with the terms of services, delivery of goods/equipment, as well as the quality of services provided and/or goods/equipment delivered;
Maintaining and complying with the document flow to support procurement (preparation of procurement documents, preparation and conclusion of contracts/agreements, initiation of payment, etc.);
Consulting project team regarding the procurement procedures, conclusion of agreements/contracts, etc.;
Tracking the project procurement workflow and updating status of all procurements;
Serving as a procurement focal point in the absence of Procurement Manager;

Deliverables

Regular status reports on ongoing procurements, active contracts, highlighting performance issues, amendments, and closure planning.
Completed contracts and addendums
Contracts and procurements trackers completed with all updates on the weekly basis.

Qualifications of the Consultant:

Education

Bachelor’s degree in a relevant field of study such as accounting, finance, business administration, project management or other relevant filed

Relevant Experience:

Experience of at least 2 years in the procurement department of a non-profit organization;
Proved experience in contracting and supporting service providers (consultants/experts), suppliers of goods;
Experience of working with public institutions, international technical assistance projects is considered an advantage.

Skills

Excellent technical, legal, and analytical skills;
Strong knowledges in procurement procedures;
Skills in analyzing data and markets, anticipating risks;
Strong ability to negotiate with the service providers, suppliers, and competitors;
Strong written and communication skills;
Good command of English.