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Who are Plan International?

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years and are now active in more than 70 countries.

How have Plan International responded to the Ukraine Crisis?

Since March 2022, Plan International has been responding to the crisis in partnership with civil society organisations in Poland, Romania, and Moldova to meet the needs of those affected by the crisis as well as host communities, and now we are ready to extend our operations in Ukraine itself.

We are supporting an integrated education and child protection response, incorporating mental health and psychosocial support (MHPSS), with cash and voucher assistance (CVA) as a modality.

What can you bring?

We know that this crisis will have devastating long-term effects on women and children in the region and Plan International will play a vital role in responding to these needs as we continue to establish operations in each of the four countries. We plan to transition from the current support provided globally by Plan International’s teams to locally based, longer term staffing.

For our Support section we are looking for a Grants and Finance Specialist. The post holder is responsible for grants management — including: Income and budget management, grants reporting and analysis, field visits and partner capacity building, and audit of grants as per requirements. The post holder also provides technical support and advice on effective grants management.

Role and responsibilities

• Provide crosscutting technical support and advice on effective grants management at country level.

• Support program and grant specialist during monthly monitoring of budget versus expenditure for the country grant funded projects. Synthetize issues at leadership level.

• Consolidates and Submits to Ukraine country finance manager the Monthly Grants reconciliation lists

• Ensure new project are correctly incorporated in both SAP and Power BI and in link with Ukraine Master budget
• Monitor and coordinate grants financial reporting of grant funded projects ensuring quality before submitting to the Ukraine Finance Manager.

• Ensure compliance to donor requirements for all grants.

• Support all grant proposal budgets within his/her portfolio to ensure accuracy and completeness.

• Consolidate bi-monthly cash request based on program and support teams needs

• Ensure timely remittance of grants income by Local Donors as per agreements.

• Communicate LRI to NOs and update SAP income tables timeously

• Supports Grants closure processes.

• Co-ordinate and facilitate the audit of the grants funded projects as per contractual agreement.

• Assist Partnership Leads in conducting grants training programs for partners.

• Maintaining good inter-team communications, engender good team dynamics.

Required skillset

Essential

• Appropriate experience and/or education — from 0 to 5 years- in a finance field: accounting; reporting; grants finance; financial planning and analysis etc.
• Communicates clearly, effectively and as appropriate to the audience.
• Knowledge of internal controls, audit and/or financial management.
• MS Excel proficiency
• Solution focused; able to prioritize, deliver on time and cope with ambiguity.
• Working knowledge of written and spoken English.
• Team player, values interculturality and diversity

Desirable

• Ability to work in the local language (Ukrainian)
• Demonstrable understanding of the humanitarian sector and ways of working.
• Experience with working in an INGO at Field and/or Country Office level.
• Knowledge and experience in using SAP and Microsoft D365.
• Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
• Qualified or part qualified accountant.
• Strong financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP.

Who are we looking for?

We strongly encourage citizens of Ukraine to apply, including those who have been displaced as a result of the conflict and members of minority communities. We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and idea.

Where will I be based?

Our main office is in Kyiv, Ukraine.

Why join Plan International?

It’s an exciting time to join as we shape our longer-term strategy and presence within each of the response countries. You’ll have a direct impact on women and children affected by the conflict in Ukraine.

How do I apply?

Please submit your CV and Cover Letter stating the position you are interested in through email [email protected].

Please note, interviews will take place on a rolling basis and we reserve the right to close this advert once sufficient applications are received. During our emergency response, there may be a delay in hearing from us; at Plan International we appreciate the time invested in application processes and aim to respond to every candidate in due course.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.