ПРООН в Україні шукає Identification and Access Programme Assistant (UNDSS)
ЗАВЕРШЕНО
Agency: Dept of Safety and Security
Title: Identification and Access Programme Assistant (UNDSS)
Vacancy End Date (Midnight New York, USA): 05/11/2020
Duty Station: Kyiv, Ukraine
Vacancy Type: Service Contract (SC)
Contract Duration: 12 months with possible extension
Background
The Identification and Access Programme Assistant shall be responsible for the provision of Pass & ID Unit Services to UN staff and their eligible dependents under the UN Security Management System.
Under the guidance and direct leadership of the Chief Security Advisor, the Identification and Access Programme Assistant maintains the UN ID Card Room safe from ID card data loss, ensures timely processing of UN ID cards for all UN staff/ UN Contractors serving in Ukraine, and incoming visitors, maintain ID Card equipment in serviceable condition and ensure timely maintenance of the equipment was made by contractors/UNDP IT specialist. Actively participate in compiling of Local Cost-Shared Security Budget (LCSSB) for UN ID card room in order to replenish the stock of supplies for ID production.
Duties and Responsibilities
Under the overall guidance and supervision of the Chief Security Adviser (CSA), the Identification and Access Programme Assistant implements tasks related to the UN Identification and Access programme management, provides support in maintenance of UN personnel lists and fulfills other related duties as required. The Identification and Access Programme Assistant works in close collaboration with the UNDSS staff as well as other UN Agencies, Funds, Programmes and Organization (AFPO) staff to exchange information and ensure consistent service delivery throughout Ukraine.
Assists CSA in collecting and updating information and issuing UN Identification and Access Cards in accordance with UN Standard Operating Procedures;
- Program access privileges to ID cards;
- Ensure that all UN ID cards producing equipment and software is in good order and runs smoothly;
- Assists in maintaining the up-to-date personnel and ID and Access card database;
- Operates the UNDSS SMS advisory notification system;
- Provides general administrative assistance to the CSA;
- Undertakes translation duties as required: English/Russian/Ukrainian;
- Fulfills other security-related tasks assigned by the CSA.
1. Provides effective and efficient support to CSA in collecting and updating information regarding the security of UN AFPO and issues UN ID and Access Cards.
2. Assists in maintaining an up-to-date personnel list and UN ID and Access card database, as well as the UN AFPO warden systems:
3. General administrative assistance to the CSA:
- Maintains routine and confidential correspondence files/documents;
- Arranges appointments, receives visitors, places and screen telephone calls and answers queries with discretion;
- Assists in coordinating meetings and maintains meeting records;
- Communicates information to UN personnel as required;
- Undertakes translation duties as required: English/Russian/Ukrainian;
- Provides other general administrative assistance to the CSA
- Acts as a HR focal point to assist with UNDSS Locally Cost Shared Security Budget (LCSSB) personnel contracts extension/separation, recruitment processes, leave management etc .
- Other duties as required by CSA.
Measurable Outputs of the Work Assignment:
- All requests from UNAFPOs processed according to SOP, UN ID cards issued properly and in timely manner;
- All IT equipment is properly maintained and functional all time;
- ID card Data base is backup and confidential.
Performance Indicators:
- Effective and efficient support to CSA in collecting and updating information regarding the security of UN AFPO and issues
- UN ID and Access Cards provided timely and accordingly.
- Assistance in maintaining an up-to-date personnel list and UN ID and Access card database, as well as the UN AFPO warden systems is provided in timely and quality manner.
Competencies
Core values:
- Commitment: Actively contributes to achieving organizational goals.
- Diversity: Respects others and values their diverse perspectives and contributions.
- Integrity: Acts in a manner consistent with the United Nations’ Core Values and organizational principles.
- Accountability: Takes responsibility for own action and delegated work.
Core competencies:
- Communication: Actively works to achieve clear and transparent communication with colleagues.
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment.
- Client orientation.
- Teamwork.
- Planning: Works towards the achievement of goals in a structured and measured manner.
- Analysis and decision-making: Analyses available information, draws well-founded conclusions.
- Initiative-taking: Proposes and initiates new ideas and activities.
- Flexibility: Response positively and effectively to changing circumstances.
Required Skills and Experience
Education:
- Bachelor’s Degree in Administration, Information Technology, Management, Social Sciences or relevant field is required.
Experience:
- Three (3) years of relevant work experience in information management or related area, preferably administration, coordination, information technology, public relations, security management or related field.
- Prior experience with the UN system or an international NGO, particularly related to ID and Access card management, is an asset.
- Solid computer skills (MS Word, Excel, Access and Power Point, etc.);
- Knowledge of automated systems and experience in handling of web based management systems is an asset;
Language Requirements:
- Fluency in verbal and written Ukrainian, Russian and English languages.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Application Instruction: If you wish to apply for this or other positions, please visit UNDP website, section jobs and apply only: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=33445&HRS_JO_PST_SEQ=1&hrs_site_id=2
DEADLINE FOR APPLICATIONS: 5 November 2020
