ПРООН в Україні шукає Finance and Administrative Associate

Agency: UNDP

Title: Finance and Administrative Associate

Vacancy End Date: (Midnight New York, USA) 12/09/2019

Duty Station: Kyiv, Ukraine

Education & Work Experience: G-Bachelor’s Level Degree — 3 year (s) experience

Vacancy Type: Service Contract (SC)

Contract Duration: till 31.03.2020 with possible extension

Background

The Government of Ukraine is in urgent need to secure the availability of the State Programme medicines and essential health commodities at affordable prices and in sufficient quantities. Acknowledging the challenges of the State procurement and supply management system, following recently adopted legislation, allowing the selected international organizations to provide procurement support services, as an emergency measure starting from 2015 the Ministry of Health of Ukraine (MOH) has requested the UN to support the procurement and distribution of a number of 2015−2019 State Programme medicines and medical products.

UNDP in Ukraine is fully committed to play this role in resolving the urgent crisis and support the Ministry of Health of Ukraine in its mid- and long-term efforts to reform its procurement and supply management system. UNDP brings its extensive expertise in establishing the procurement system that corresponds to the highest standards of transparency, accountability, cost-efficiency, equity and sustainability.

Duties and Responsibilities

I. Assist with administrative support functions to facilitate the implementation of Project activities, in particular:

• Ensure that travel arrangements and authorizations, mission requests, passport and visa requests and extensions, flight bookings and all other matters related to travel of international and national project staff inside and outside Ukraine are properly and timely authorized and processed;
• Participate in Project activities (meetings, round tables, conferences, other public activities) preparation, implementation and follow up, take meeting minutes;
• Facilitate Project recruitment and personnel management; assure due selection process of Project experts and consultants is in place through advertisements in mass media, participate in selection process. Collect the documentation required for the recruitment and contract extension, promotion, separation and other related administrative actions;
• Contribute to the Project procurement plan, Project annual and detailed implementation work plans and reports preparation in timely and quality manner based on the requirements of the UNDP and Project donors;
• Participate in data collection and analysis, maintenance of Project related database and files; keep accurate electronic and paper filing, information and records systems;
• Keep updated Project inventory records and assure that UNDP regulations on the equipment use, storage and proper maintenance are adhered. Assure that the Project equipment transfer/disposal is being done under UNDP rules;
• Management of Project stationery and office supplies, distribution of stationary supplies as required, purchase of office equipment and furniture when needed;
• Assure that due security measures are in place with regard to the Project office;
• Perform other duties as assigned by the project and/or UNDP management.

II. Contribute to day-to-day support to the Project financial operations in accordance with UNDP rules, regulations, and relevant SOPs, in particular:

• Contribute to the development of budget proposals and maintenance in ERP of necessary budgetary controls and records, contribute to the procession of budget revisions;
• Generate/review requisitions for goods and services in ERP to ensure their compliance with budget;
• Process PO-based and non PO-based vouchers and ensure timely payments to consultants, subcontractors and service providers in accordance with established payment schedules and approved Project budget; administer online reporting system;
• Preparation of financial reports on the status of allotments, expenditures and commitments, financial reports for donors and provide with data on budget performance;
• Contribute to preparation of reports on Project delivery indicators;
• Ensure the proper closing of accounts at the end of each financial year and preparation of all financial reports required in accordance with established UNDP financial rules and regulations;
• Closely liaise with UNDP Ukraine Financial unit, Administrative and HR Units to ensure proper coordination of actions and activities related to finance and administration;
• Any other related tasks as may be required or assigned by the supervisor.

Measurable outputs of the work assignment:

• Full and appropriate use of UNDP Financial Operational Policies and Procedures and UNDP Standard Operating Procedures during implementation of the Project.
• Project implementation plan is fully and timely implemented;
• Relevant outputs of the project annual work plan are fully and timely implemented.

Performance Indicators for evaluation of results:

• Project implementation plan is fully and timely implemented;
• Relevant outputs of the project annual work plan are fully and timely implemented.

Competencies

Core Competencies:

• Communication;
• Delivery;
• Innovation;
• Demonstrate/safeguard ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Act as a team player;
• Encourage and participate in open communication in the team, communicate effectively;
• Create synergies through self-control;
• Manage conflict;
• Informed and transparent decision making.

Required Skills and Experience

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, Management, Economics, Social Sciences or any other relevant field.
• At least 3 years of relevant experience of working in the field of administration and finance and /or other relevant fields;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages;
• Knowledge of IPSAS and/or IFRS would be an asset.

Experience:

Language Requirements:

• Fluency in English, Ukrainian and Russian.

Disclaimer

All posts in the SC categories are subject to local recruitment.

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Application Instruction: If you wish to apply for this or other positions, please visit UNDP website, section jobs and apply only:

https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=25726&hrs_jo_pst_seq=1&hrs_site_id=2

DEADLINE FOR APPLICATIONS: September 12, 2019