Пакт шукає Administrative Assistant

Position Purpose

Pact seeks an experienced Administrative Assistant for the USAID/ Public Health System Recovery and Resilience Activity. This activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other public health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is a five-year activity.

Key Responsibilities

The Administrative Assistant is expected to provide administrative support of the project, under supervision of the Operations & HR Manager.

Specific Duties

The specific duties to be carried out by the successful candidate are listed below:

• Handle calls and electronic communications, and routing messages and information to appropriate individuals
• Greet visitors as they enter/exit the office in a professional manner and escort them to their appointment meetings when necessary
• Maintain/update staff telephone list, emergency contact information, organization chart and group email list
• Make conference room bookings on an as needed basis
• Make appointments and maintain calendar schedules
• Keep supplies in stock, make sure that office facilities are clean, orderly and safe
• Regularly audit office inventory, update and maintain administrative and office supplies files
• Assist Operations & HR Manager, as needed, with recruitment and personnel administration
• Assist with organization of the project’s events, workshops
• Support the coordination of travel/logistics arrangements and maintain project travel schedule.
• Assist with procurement process: review incoming procurement requisitions to ensure accuracy, conduct market research, identify and qualify potential suppliers, assist in drafting and publishing the RFQs, RFPs etc.
• Track procurement activities and delivery status of goods/services;
• Any other activities assigned

Basic Requirements

• Bachelor’s degree or higher degree (Undergraduate degree could be accepted on exceptional basis)
• Fast learner, pro-active attentive to detail,
• Good time management skills and ability to work in multi-cultural environment
• Good writing, reading, and speaking skills in Ukrainian/Russian
• Basic writing, reading, and speaking skills-in English
• Excellent interpersonal skills
• Proficiency using Microsoft office and other relevant software
• Ability to multi-task and prioritize tasks

To apply please send cover letter and CV to [email protected] no later than August 19, 2022. Only shortlisted candidates will be contacted.