Pact запрошує Фахівця/чиню із закупівель та операційної діяльності / Pact seeks Procurement and Operations Officer, USAID/Ukraine PHS R&R Activity

Pact Overview

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

The USAID/Ukraine Public Health System Recovery and Resilience Activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises and health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is a five-year activity started in May, 2022.

Position Purpose

Pact seeks an experienced Procurement/Operations Officer for overall procurement and related operational and administrative support for the project.

Key Responsibilities 

The Procurement/Operations Officer is expected to coordinate operational and administrative procurement, ensuring compliance with Pact and USAID regulations and Ukrainian legislation. 

Specific Duties 

• Be responsible for the full procurement cycle, ensuring compliance with Pact and USAID regulations and Ukrainian legislation, under supervision of Procurement & Operations Manager.
• Coordinate requisitions, RFQs, RFPs.
• Oversee daily administrative operations of the project, including facilities, IT, record and file management;
• Maintain and support the development of relationships and contracts with key vendors in the areas of office supplies, insurance, transportation, translations, and other services key to operations;
• Maintain commercial/facilities lease agreements and other office operations agreements.
• Conduct comparative analysis of bids received in response to RFQs/solicitations for the hiring and procuring of goods and services from independent contractors.
• Organize and moderate tender committees, prepare negotiation memos, and other required documents
• Identify procurement solutions that best meet the needs and are consistent with the terms and conditions of Pact procurement policy and international best practices
• Ensure due diligence of the selection proceedings
• Coordinate event organization: manage suppliers and event logistics (e.g., venue, catering, travel, speakers, etc.), negotiate with co-organizers, oversee events themselves, etc
• Prepare purchase orders, contracts,  and maintain them after award, ensuring that all documents are kept current and complete. Confer with suppliers regarding delivery, quality, etc. to ensure that the requirements are met.
• Provide overall scheduling and follow-up with vendors/contractors.
• Check the deliverables, collect and check accounting documentation (supporting documents, invoices, acts of acceptance, etc.), coordinate timely payment
• Ensure accurate filing of all procurement, accounting, and finance related documents;
• Regularly audit office inventory, update, and maintain office supplies files.
• Check the deliverables, collect and check accounting documentation (supporting documents, invoices, acts of acceptance, etc.), coordinate timely payment
• Maintain and check lists of monthly operations: delivery, transportation, taxi services and prepare documents for payment
• Performs other duties as assigned

Basic Requirements 

• Master’s degree and 2+years relevant experience or equivalent combination of education and experiencepreferably in providing procurement services in a fast paced and dynamic environment
• Strong organizational skills and ability to manage a complex workload and deadlines
• Proactive, fast-thinker, and able to work with minimal supervision
• Ability to organize routine data and maintain the established procedures
• Advanced level keyboard skills and computer literacy on a variety of software applications (MS Word, Excel, Access, etc.)
• Strong critical thinking and attentiveness to detail
• Excellent teamwork skills
• Excellent communication skills (both written and oral) in both English and Ukrainian

Preferred qualifications 

• Experience with international donor-funded programs, particularly USAID-funded contracts
• Demonstrated experience working and negotiating services with suppliers and vendors
• Ukrainian nationals only 

 To apply please send a cover letter and CV to [email protected] no later than December 6, 2024. Only shortlisted candidates will be contacted.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.