Operations & HR Specialist / Фахівець (-чиня) з операційної діяльності і управління персоналом

Operations and HR Specialist

Project Summary

The Energy Security Project (ESP) is a seven-year project funded by the United States Agency for International Development (USAID) and the largest USAID project in Ukraine so far. The USAID ESP is implemented by a USAID Contractor, Tetra Tech ES, Inc., a California-based leading provider of services in the areas of water, environment, infrastructure, resource management, energy, and international development.

The USAID ESP mission is to enhance Ukraine’s energy security, improve the energy legal and regulatory environment in the country, and increase the resilience of Ukraine’s energy supply. This will help to support the country’s economic development and sustain its democracy. USAID ESP is working closely with the Government of Ukraine (GOU) to develop competitive energy markets. By doing so, USAID ESP will facilitate private sector-led energy investments to provide affordable, reliable, resilient, and secure energy for all Ukrainians. USAID ESP is currently in the fifth year of implementation and will run through June 2025.

* Please note: Only Ukrainian nationals are eligible for this position. *

Position Summary

USAID ESP is currently looking for an Operations and HR Specialist who will provide operations, logistics, communication, and other ad hoc support to the Operations Team.  S/he will support the organization and coordination of both administrative and operational program elements to support the execution of the USAID ESP. This is a full-time temporary remote position. This position will report to the Human Resources and Operations Manager.

** The job title will be dependent on the candidates’ level of experience. ** 

Main Responsibilities

• Support and coordinate with Operations Teams’ members on logistics related to travel, events, office management, etc. to ensure smooth operations and compliance with USAID policies and procedures;
• Support HR & Operations Manager with human resources management and recruiting, including salary verifications, reference checks, and other required tasks;
• Ensure that staff employment and short-term consultant electronic hiring files are complete and uploaded on Egnyte according to project requirements and practices;
• Ensure timesheets are accurately completed, submitted, and processed;
• Support maintenance of employees’ personal data;
• Assist the HR & Operations Manager in conducting orientation sessions for LTTA/STTA staff on ESI’s policies and procedures;
• Assist in drafting various HR and Operations documents, letters, and requests;
• Support in working with local authorities e.g. State Migration Service of Ukraine, Centers for the provision of administrative services, Directorate-General for Rendering Services to Diplomatic Missions, State Border Guard Service of Ukraine, Embassies of Ukraine and etc.;
• Other duties as assigned by the HR & Operations Manager.

Minimum Qualifications

• Bachelor’s degree in business administration, finance, legal, and/or other relevant fields. A master’s degree is a plus;
• 3+ years of relevant project management and/or operations experience on USAID and/or other multi-lateral donor projects preferred;
• Fluency in Ukrainian and proficiency in English required.
• Excellent writing and communication skills, able to communicate complex information and deliver verbal and written messages effectively;
• Good analytical and problem-solving skills;
• Strong organizational, teamwork and technical skills;
• Excellent written and oral communication skills; excellent interpersonal skills and demonstrated ability to be a self-starter and be accountable for any assigned work;
• Must be able to manage several tasks simultaneously and re-prioritize as necessary;
• Must work effectively under tight deadlines, both independently and as a team member;
• Must be able to produce accurate and complete documents in a timely manner;
• Excellent computer skills, especially on Microsoft Office Suite;
• Committed attitude to work and desire to learn and progress career in Operations/HR in international technical assistance projects;

To apply: Please submit a CV in English and a brief cover letter with the title of the position in the subject line to [email protected] 

There is no deadline associated with this position, USAID ESP may fill the position when a qualified person is found.  Only candidates who have been selected for an interview will be contacted. 

To find more about USAID Energy Security Project, visit the Project website https://energysecurityua.org, follow us on Facebook https://www.facebook.com/usaidesp/, LinkedIn https://www.linkedin.com/company/energysecurityua/ and Youtube.