Менеджер по закупівлям

Global Communities is seeking a qualified and experienced Procurement Manager for the five-year USAID-funded Decentralization Offering Better Results and Efficiency (DOBRE) Program. This Program will strengthen local governments in newly consolidated communities to effectively manage resources and services that respond to community priorities and improve citizen engagement and oversight in local governance.

Responsibilities:

The primary functions of the Procurement Manager are to support the planning and implementation of both program and operations-related procurement, establish and implement procurement tracking and management systems, oversee and build the capacity of local national procurement staff, and ensure that procurement functions are efficient, compliant with internal policies and donor regulations, and well-coordinated and integrated with other teams within the DOBRE program. DOBRE will provide many in-find awards to local partners and the Procurement Manager will need to coordinate closely with senior program staff to ensure smooth procurement for this technical programming. The Procurement Manager will be based in Kyiv, Ukraine and reports to the Director of Finance and Administration. Specifically, the Procurement Manager will:

Lead in the design, development, implementation, and maintenance of contextualized procurement, purchasing, logistics and distribution operating procedures in order to attain operational excellence;

• In liaison with other operations departments and programs in procurement & logistics execution, he/she will establish & coordinate an overall, synchronized projects’ supplies annual procurement plan, thereby minimizing ad-hoc procurements, and aiding projects’ to better manage planned procurements and expenditures
• Confer with relevant technical experts to confirm that specifications are accurate and complete, samples provided where necessary, and deliverables are complete and correct in accordance with contract terms, and fit-for-function;
• Coordinate sourcing strategies and develop a thorough and a full open process with a comprehensive supplier base for the supply of goods and services, constantly researching to ensure a reliable and competitive vendor base;
• Negotiate supplier terms and conditions for the supply of goods & services, ensuring the optimal combination of cost, quality and delivery/lead time for the organization;
• Prepare and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, accuracy and completeness of procurement supporting documents;
• Generate and disseminate complete, accurate and relevant procurement reports as requested on user friendly, standardized templates to support project management decision making;
• Coordinate with the DFA and HR & Ops Director for office assets, coordinating their purchasing based on assessed needs, systematic tagging, insurance (and related claims processes), annual documented physical verification and disposal at close out per project specific disposal provisions;
• Facilitate procurement audits and internal compliance reviews;
• Work closely with the Finance team to ensure execution of payment terms outlined in the purchase orders and contracts. S/he will be responsible for follow through on all procurement & acquisition contractual obligations. In coordination with activity managers, s/he reviews and approves invoices prior to forwarding them to finance for payment processing, resolves any problems that arise, performs post contract evaluations ensuring accuracy and integrity of data;
• Documentation and Payment Processing- under the guidance of Senior Director Finance and coordination with technical team leads, the Procurement Manager will work with relevant team members to ensure adequate documentation is secured in support of various project events such as field trainings and workshops, work planning workshops and other meetings involving internal and external staff and other stakeholders. S/he will design a system that puts in place a robust mechanism for the prompt and timely submission of such supporting documentation to the finance office to facilitate timely payment processing;
• Maintain flexibility to take on added responsibility as and when needed, as per their supervisor’s request.

Qualifications:

• Bachelor’s degree in business administration, business management, supply chain and logistics management, contract management and procurement, or similar field. A Master’s degree and/or professional qualification in procurement, operations, or logistics management is preferred.
• Minimum of five years’ experience managing logistics and procurement
• Minimum of one year supervisory experience
• Working knowledge of international funding agencies procurement procedures, and strong knowledge of USAID rules and regulations
• Familiarity with commodity management tracking systems
• Professional proficiency in written and spoken English, and Ukrainian and/or Russian. Must be able to read and interpret documents, and communicate with others as necessary to perform job duties effectively.

Candidates are asked to submit resumes and cover letters in English to: [email protected] indicating the position title in the subject line by September 20, 2016.

Only applicants selected for interviews will be contacted. No telephone inquiries will be accepted.