Координатор з логістики та постачання (м. Київ)/ Logistician/Supply Coordinator (Kyiv)

“Відділення Польської Гуманітарної Акції в Україні” оголошує конкурс на посаду координатора з логістики та постачання. Polish Humanitarian Action is looking for a Logistician / Supply Coordinator for its Mission in Ukraine

Polish Humanitarian Action (PAH) is a non-governmental organization which has been providing relief in big and small emergencies worldwide for over 20 years alongside with running long-term missions in several countries in crisis. Such interventions of both humanitarian and development character have been carried out in 44 countries so far. PAH concentrate its activities on ensuring sustainable and stable development of regions suffering the consequences of war and/or natural disasters by possessing long-standing expertise and implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education.

Since August 2014 PAH is present in Ukraine. From the very beginning, the primary focus of the organization was to deliver humanitarian aid to the most vulnerable groups of conflict affected population. Thus, for 22 months of being presence in the conflict affected areas, PAH provided assistance to IDPs, elders and single mothers with children in Ukraine throughout emergency interventions mostly in Food, Health and Shelter/NFI clusters.

For more information, please refer to www.pah.org.pl

Main responsibilities:

Transport Management:

• Managing and overseeing the maintenance of the PAH fleet, including vehicle allocation and movement control
• Ensuring proper logbook keeping for each vehicle
• Monitoring and analysing vehicle consumption
• Assisting in budget preparation for projects proposals

Supply Management:

• Participate and assist in the entire procurement process if required (Preparing the procurement and tender documentation, fill out bid summaries and analyses, comparison charts, waivers and purchase orders, submit them to supervisor, request supervisor to issue memo in case a waiver is used, ask for signatures as per the procurement procedure, assist in contacting and recommendation of suppliers, follow up on delivery of items-GRN).
• Assist with Logistic contract/agreements preparations and translation when required.
• Establishing effective warehouse management system
• Ensuring adequate stock records are maintained
• Ensuring the security of stock through the implementation of effective controls
• Submitting timely and accurate stock reports
• Investigating all stock discrepancies and providing reports of the procedures and findings
• Maintaining stock control within the warehouse in conjunction with the Warehouse Managers and required levels of stock
• Completing and maintaining required documentation for procurement of supplies
• Efficient transport planning
• Supervising local purchases
• Storing the necessary supplies in accordance with PAH regulation

Personnel Management:

• Recruiting and training new team members
• Conducting and organising trainings for the team

Supporting Emergency Response:

• Supporting emergency interventions
• Preparing distribution activity plans in conjunction with the Programme Coordinator
• Ensuring dispatch and reception of commodities as requested

Security:

• Providing technical advice and supporting the implementation and monitoring of agreed security actions and procedures
• Setting up the means of communication in the field and ensuring that all staff know how to use them (VHF, HF, satellite phones)
• Ensuring that every vehicle used has an appropriate first aid kit

Reporting:

• Producing all needed documents
• Keeping the Mission’s documentation up to date

Main requirements:

• Extensive experience in undertaking a logistics role within an international NGO and within difficult operating environments (minimum 2 years)
• Significant and technical knowledge in supply chain, fleet management, warehouse and stock management, transport information systems and distribution of goods
• Strong communication skills in culturally diverse environment
• Ability to work under pressure and to meet deadlines
• Strong administrative and organizational skills
• Fluent written and spoken Ukrainian or Russian
• Good written and spoken English
• Good knowledge of Excel and Word
• Driving license

Polish Humanitarian Action offers:

Work in dynamic and motivated team

Work experience with professional and flexible NGO, one of the largest in Central-Eastern Europe

Salary defined by PAHs salary grid

How to apply:

If you are interested in applying for this position, please send us the following documents:

1. CV including work experience and education
2. Cover letter
3. Your salary expectations
4. Three referees with their complete contact information

Please submit above mentioned documents to [email protected] indicating “LOGISTICIAN / SUPPLY COORDINATOR” of your e-mail. Closing date for applications is June 26^th, 2016.

Only short-listed candidates will be contacted and invited for interviews.