HR Officer – Community Аction for HIV Control / Pact Inc

Pact Overview:

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42 -year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future. Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Pact Inc, is implementing a USAID-funded project Community Action for HIV Control. The project goal is to accelerate Ukraine’s efforts to achieve HIV epidemic control by 2030 by improved prevention, testing and linkage to care among key and priority populations.

Position Purpose

Pact is seeking applications for the position of Human Resources (HR) Officer. Reporting to HR & Operations Manager, the HR Officer provides HR support to the project team according to Ukrainian Labor Code, Pact’s policies and procedures and donor requirements, including preparation of employment documents, recruitment process, administration of leaves, benefits management, cooperation with GDIP.

Key Responsibilities:

• Provide support to the project team in preparation of Job Descriptions; Post advertisements for project recruitment needs.
• Support hiring and recruitment process ensuring compliance with Pact policies, and local labor laws, in close coordination with HR & Operations Manager and technical team.
• Assist in screening of applications, scheduling interviews. Notify candidates about the results of the selection process.
• Check professional references, verify Biographical Datasheets, and draft job offers.
• Ensure that employment process is conducted According to Pact HR Handbook and Ukrainian Labor Code
• Manage collection and verification of necessary documents to be submitted to GDIP; prepare necessary orders and other required documents.
• Provide onboarding of project employees, provide guidance on the project systems and policies.
• Maintain personnel files including leave and agreements tracker.
• Monitor employees’ leave records, ensure that annual leave requests are submitted to the Finance team on time.
• Collect and check accuracy of staff timesheets.
• Assist in preparation and submission of documents for staff reservation as well as further reporting to relevant authorities.
• Maintain employment agreements and other HR documents in HR files, ensure confidentiality of personal information.
• Maintain performance management plans, guide the employees through Pact learning and development opportunities.
• Assist in management of termination process, including arrangement of exit interviews, collection of project property and termination documents.
• Perform other related duties as required.

Basic Requirements:

• Bachelor’s degree in human resources, business, or related field preferred
• 2+ years’ progressive work experience in recruitment and human resources management
• Previous experience preparing and negotiating employee and consultant contracts.
• Ability to respond effectively to time sensitive demands & inquiries
• Proficiency using Microsoft office suite, and other relevant software
• Working proficiency in English is required

Preferred Qualifications:

• Direct and recent experience with USAID regulations and procedures highly preferred.
• Must be familiar with local labor laws
• Demonstrated ability to think strategically, manage workload and meet deadlines.
• Experience implementing USG-funded programs in Ukraine.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

To Apply

Please send your CV and motivation letter to [email protected] with “ComAxn – HR Officer” in the subject line. Please include at least three contacts of your former supervisors who can provide reference for you. The position is open until filled. Only short-listed candidates will be invited for an interview.