Grants Officer/ Грантовий фахівець (-чиня)

Global Communities is implementing the 18-month, Community-Led Emergency Action and Response (CLEAR) program with support from the United States Agency for International Development’s Bureau for Humanitarian Assistance (USAID/BHA) to respond to humanitarian needs in Ukraine. The program is designed with the goal of saving lives, reducing suffering, and addressing needs while supporting communities to lead their own response.

CLEAR will focus on 20 communities Chernivtsi and Chernihiv Oblasts, to be selected jointly with our local partners and based on a rapid needs assessment conducted during co-creation. However, the emphasis will be on communities outside of major city centers that are underserved by the international response.

Position Description

The Grants Officer is responsible for organizing, awarding, and administering sub-awards, including Standard Grants, Fixed Amount Awards, and In-Kind Grants in accordance with Global Communities policies and procedures. The Grants Officer is responsible for developing grant applications based on inputs developed by the CLEAR technical units responsible for engaging community stakeholders to design activities. The Grants Officer prepares, finalizes, and manages all grant timelines, deliverables, and budgets for a diverse portfolio of activities and grantees, including informal community-based organizations, formal civil society organizations, local government units (in-kind), youth association, women’s groups, private businesses, among others. The Grants Officer is required to travel to CLEAR target communities from time to time (20% travel). The Grants Officer reports to the Senior Grants Manager in Kyiv.

Essential Duties

• Establish and manage the grant application, review and approval, and close out processes and ensure compliance with Global Communities policies and procedures.
• Support the technical and program teams to develop grant activity descriptions, timelines, deliverables, and budgets and ensure proper allocation, reasonableness, and allowability.
• Oversees the assessment of administrative and financial capacity of grant applicants, jointly with the finance unit, including Pre-Award Financial Reviews.
• Ensure proper negotiation of the terms and conditions for grants, including community cost share, where appropriate and allowable.
• Work closely with the Program Director, Sr. Grants Manager, Sr. Partnerships Manager, technical staff, and the operations and logistics unit to ensure smooth implementation and administration of grants and grants processes and reporting requirements.

• Work closely with the Sr. Partnerships Manager and the various CLEAR units to develop and implement capacity building opportunities for grantees, especially hands-on training and mentoring throughout implementation and grants management and reporting processes.
• Provide guidance on policies and procedures for CLEAR staff as well as grantees to ensure adherence to grant management policies.
• Ensure complete backup documentation for payments to grantees is submitted to the finance unit. Assist and collaborate in external or internal audits as necessary.
• Other duties, as assigned.

Qualifications / Skills

• Bachelor’s Degree in international development, political science, business administration, or a related field is required.
• A minimum of four years of progressively responsible experience in USAID or other donor-funded programs in Ukraine required.
• At least three years of experience directly involving grants management, including standard, fixed amount awards, and/or in-kind grants preferred.
• Excellent oral and written communication skills in English required, with special attention to detail, timeliness, and quality of presentation.

• Strong interpersonal skills and demonstrated ability to work effectively within fluid team frameworks, to collaborate with colleagues to achieve quality results on time.
• Clear willingness and ability to take initiative with minimal guidance.
• Strong problem-solving skills, including the ability to obtain, organize, analyze, evaluate, and present information and to organize and draft clear and concise factual and analytical reports.
• Computer literacy, minimally in word processing and spreadsheet development and manipulation, and preferably in presentation software consistent with the need to work independently

Interested candidates are asked to send CVs and Cover letters to [email protected] as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled.

Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.