Grants and Subcontracts Finance Associate (ТСА project)

Chemonics International Inc. 

SCOPE OF WORK 

USAID Transformation Communications Activity 

Job Title: Grants and Subcontracts Finance Associate

Estimated Period of Performance/Level of Effort: Long-term

Chemonics seeks a Grants and Subcontracts Finance Associate for the ongoing USAID Transformation Communications Activity in Ukraine. The project aims to  partner with the Government of Ukraine (GOU), private sector, and civil society to increase the resilience of Ukraine’s democracy through innovative communications initiatives that engage Ukrainians in a conversation about the country’s democratic transformation and European integration. The objectives of the Activity are to equip USAID and its partners to conduct data-driven communications; increase the quality and quantity of strategic communications on reform dividends; and broaden the use of social impact content by Ukraine’s civic leaders and creative sector.

 The Grants and Subcontracts Finance Associate will support the TCA Awards Team in managing financial aspects of grants, subcontracts, and procurements. The associate will be primarily responsible for reviewing and negotiating budgets, managing the payment process, and maintaining forecasting and tracking of expenditures. This position will be based in Kyiv, Ukraine, but the project is currently operating remotely.  We are looking for energetic individuals who have a passion for making a difference in the lives of people around the world!

Anticipated responsibilities include:

• Review budgets for price reasonableness and conduct market research to verify pricing for subcontract proposals and grant applications, documenting the process accordingly;
• Provide recommendations and/or lead financial negotiation for subcontracts and grants;
• Liaise with grantees/subcontractors regarding financial documentation required to initiate activities;
• Contribute to and/or draft memoranda of negotiation and other relevant documentation for the Awards Team;
• Serve as a resource to grantees and subcontractors for questions regarding monthly financial reports, expenditures, cost share, allowability issues, etc.
• Review financial reports, compile payment request packages, and ensure timely payments to the subrecipients and contractors;
• Prepare and regularly update the activities tracker to forecast and track all planned and actual activities and funds disbursements;
• Maintain Excel spreadsheets and/or other tool to systemically collect and track subcontractor and grantee expenses;
• Monitor payments and expenses and coordinate with the technical team and Awards team to ensure that activities are being carried out on time;
• Provide financial capacity building and training as needed by project partners;
• Ensure that all files are maintained in conformance with the Chemonics filing system and are up to date and audit-ready at all times.
• Assist with other aspects of Awards management as time allows and as directed.
• Comply with Chemonics’ standards of business conduct.
• Perform other appropriate tasks as requested.

Qualifications:

• Energy, positivity, and strong willingness to learn while making a positive impact, required!
• University degree, preferably in finance, accounting, business administration, international relations, social sciences, communications, or related field. 
• At least two years of relevant working experience in financial management, accounting, and/or grants/subcontracts/procurement required. 
• Previous professional experience with international donor programs, particularly USAID preferred. 
• Demonstrated ability to work productively within a team. 
• Excellent administrative, organizational, and multi-tasking skills. 
• Outstanding attention to detail and analytical skills.
• Excellent interpersonal and communications skills, with demonstrated ability to communicate effectively in a cross-cultural environment. 
• Strong Microsoft Excel skills, and knowledge of Office applications.
• Ability to effectively communicate verbally and in written form in Ukrainian, Russian, and English. Outstanding written and spoken English skills are desired. 

Candidates that apply for this role may be considered by Chemonics for other positions on the Awards Team if determined to be an appropriate candidate for another staffing need by Chemonics.

Application instructions:

To apply, please submit your application via the following link no later than October 17, 2023. Applications will be reviewed on a rolling basis, and early applications are strongly encouraged.  https://app.smartsheet.com/b/form/6116f86e2e7d442f96cc45447742b1d6  Please complete the required information and upload your English language cover letter and CV for consideration. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/.