Фінансовий/ва та адміністративний/на координатор/ка

Finance and Administrative Coordinator in Representative Office of International Media Support in Ukraine

Are you ready to use your financial and administrative expertise for a greater cause? Join IMS and help strengthen local media and freedom of expression in Ukraine.

Why Join IMS?

International Media Support (IMS) supports local independent media and media advocacy groups in countries affected by conflict, political transition and authoritarian rule. Established in 2001, IMS has worked with hundreds of local and international partners to promote independent journalism, freedom of expression, and the safety of journalists. At IMS, you’ll be part of a passionate and mission-driven organization working to support media and freedom of expression globally. We offer a collaborative work environment, opportunities for professional development, and the chance to make a meaningful impact.

About the role

The Finance and Administration Coordinator will manage the day-to-day financial operations of the Representative Office of IMS in Ukraine, ensuring compliance with IMS policies and procedures. The role supports the Programme Team by facilitating financial, administrative, and logistical tasks, and contributes to the effective implementation of grants and programmes.

Key Responsibilities

· Manage daily financial operations at the Ukraine office, including local payroll, reporting and payment of taxes, social security, and other statutory contributions, as well as overall cash management

· Ensure compliance with local administrative requirements and escalate issues as needed

· Prepare, review, and follow-up on contracts and partner financial reports

· Support the Programme Manager and Programme Controller in financial capacity activities, audits, and budget development

· Identify and propose solutions to operational and financial challenges affecting programme implementation

What we are looking for

Required qualifications

· Proven experience in financial management, accounting, and administration, preferably within an international organization or NGO context

· Strong understanding of local payroll, taxation, and statutory contributions in Ukraine

· Hands-on experience in preparing and submitting financial and tax reports to local authorities

· Experience with contract management, budgeting, and financial reporting

· Ability to analyse financial data and provide practical recommendations

· Excellent organizational and communication skills

· Fluency in Ukrainian and good working knowledge of English (written and spoken)

Duration and Location

Location: Ukraine, Kyiv (on-site)

Scope: Full time, 40 hrs/week

Start Date: As soon as possible

Application Deadline: 22nd November 2025

The Finance and Administration Coordinator will report directly to the Head of the Representative Office of International Media Support in Ukraine.

How to Apply

Submit your CV and cover letter through the link before 22nd November 2025. For questions about the position, contact Head of the RO of IMS in Ukraine – Gohar Khodjayan at [email protected]. Interviews will take place on a rolling basis, so we encourage you to send in your application as soon as possible.

Who Can Apply

IMS encourages everyone with the required qualifications and skills to apply, regardless of their age, racial, ethnic, religious and cultural background, sex, sexual orientation or gender identity.

Code of Conduct

IMS shows no tolerance to any kind of unwanted behaviour at work, including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. Therefore, all employments will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.